Steps to be taken to prevent frauds in CBS Offices

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Monday, June 13, 2016

Steps to be taken to prevent frauds in CBS Offices

Government of India

Ministry of Communication& IT

Department of Post

Financial Services Division

Dak Bhawan, New Delhi -110001

Directorate Order No.25-11/2016-FS-CBS, Dated 10.06.2016

Subject : Further steps to be taken to prevent frauds in CBS Offices

1. It was requested earlier that all SBCO staff should be given training at WCTCs by User Champions for End User/Supervisor Module before SBCO training by Infosys. Please ensure that all SBCO staff has been trained by User Champions as well as Infosys. A certificate of completion of training should be obtained from all SBCO staff and kept in their service book.

2. Divisional Heads should ensure that SBCO staff is comparing LOT generated through MIS server with the vouchers received from SO/HO. Wherever, there is shortage of staff in SBCO, necessary help should be provided from Post Office staff to SBCO (spared from SBSO branch) to complete voucher checking.

3. Any objection received from SBCO by Divisional Head or Vigilance Branch of RO/CO should be investigated promptly.

4. Transfer of account from one CBS PO to another CBS PO should be carried out at HO only. If any application for transfer is submitted at any CBS SO, that SO has to verify genuineness of the customer by taking fresh KYC documents (if required). Application should entered in a register to be maintained in manuscript and forward with KYC documents to its HO for transfer of account. In HO, one designated PA should transfer the account and Supervisor has to verify the same. After transfer, Application of transfer and KYC documents should be returned to SO duly entered in SO slip. SO should make entry in the register and maintain separate Guard File for keeping such applications.

5. All visiting/ inspecting officers should check this register and guard file at SO.

6. No SO should transfer any account from one scheme to another. Any such request should also be sent to HO along with documents and recommendations by SO. This activity should be done only by Supervisor at HO and verify by another Supervisor at HO. All such requests should be entered in a register HO and kept in n separate guard file. This should also be checked and verified by inspecting / visiting officers.

7. SBCO staff should sing in each and every voucher after tallying with LOT generated through the system in token of having checked TRAN ID, Account number and Amount.

8. SBCO should also see the value date printed in LOT and if any value date of more than 3days of the LOT date is used, objection should be raised if no error book entry of approval of competent authority is not attached with the voucher.

9. Postmaster of HPO shall designate one PA who will generate LOT of Office accounts of Single/ Double handed SOs and see if any transaction of more than Rs.25,000/- is shown in these LOTs. Customer Account details of such transactions should be generated from HACLI Menu and sent to PRI(P) / Inspection Post / ASP(Post) for verification.

10. All CBS Post Offices should be instructed that BO transactions should not be entered if BO Bag is received after 3.30 PM. These transaction should entered on the next day

11. All CBS Post Offices should be directed to complete their transactions maximum by 5 PM and no new transactions should be entered after 5 PM. All supervisors should verify transactions regularly without delay so that EOD can be started by 5 PM.

12. All Supervisors should tally teller account with each counter PA with Treasurer’s Cash book and ensure that teller account has become 0 before start of EOD.

13. Teller Cash Account of each Single/ Double handed SO should be checked at HO by a designated PA to ensure that balance has been made as 0.

14. SOs should not lodge cheques in Finacle. Cheques received from New Investment and subsequent deposit should be sent to HO by preparing manual list. HO should lodge cheques presented at SOs for new investment against clearing office account of SO and for subsequent deposits in its own clearing account. SOs should check their New Investment Clearing Office account daily to see clearance received at HO and open accounts with value date as clearing date and fund the account.

15. Activities of security pledge or release in case of TD or NSC or KVP should also be carried out at HOs only. In case such request is submitted at SO, SO can verify the facts and recommend security pledge or release on the application and send to HO. At HO, a designated Supervisor will use HAFSM menu and execute the request. Another Supervisor or Postmaster has to verify the same. Application should be returned to SOs which will do necessary entries on the original certificates and keep requests in a separate guard file.

This has the approval of competent authority.

Sachin Kishore

Director(CBS)

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DHENKANAL POSTAL DIVISION AT A GLANCE

DIVISION OFFICE = 1 ( DHENKANAL ) SUB DIVISION OFFICES = 4 ( DHENKANAL, KAMAKHYA NAGAR, ANGUL EAST, ANGUL WEST) Administrative Set Up of Dhenkanal Revenue District: No. of Sub-Divisions : 3 No. of Tehsils : 8 No. of Municipalities/Corporation : 1 No. of N.A.Cs : 3 No. of Blocks : 8 No. of Police Stations : 15 No. of Gram Panchayats : 198 No. of Inhabited Villages : 1100 No. of Uninhabited Villages : 137 No. of villages : 1237 some maps of the Dhenkanal district. You can view the details of the district by reading the map. Dhenkanal Dist. Map Kamakhyanagar Assembly Constituency Map Dhenkanal Assembly Constituency Map Hindol Assembly Constituency Map Odapada Block (Village Map) Parjang Block (Village Map) Kankadahad Block (Village Map) Kamakhyanagar Block (Village Map) Hindol Block (Village Map) Gondia Block (Village Map) Bhuban Block (Village Map) Dhenkanal Sadar Block (Village Map) Parjanga Assembly Constituency Map Administrative setup of Angul District No. of Sub-Divisions : 4 No. of Tehsils : 8 No. of Municipalities/Corporation : 2 No. of N.A.Cs : 1 No. of Blocks : 8 No. of Police Stations : 22 No. of Gram Panchayats : 209 No. of Inhabited Villages : 1661 No. of Uninhabited Villages : 269 No. of villages : 1930 some maps of the Angul district. You can view the details of the district by reading the map. ANGUL DISTRICT MAP District Map With Sub-Division District Map with BLock Basin Map Forest Soil Map Catchchment Subcatchment Watershed Map Region Map Athamallik NAC Map Talcher Municipality Map 63-Athamallik Assembly Constituency 62-Chhendipada Assembly Constituency 61-Angul Assembly Constituency 60-Talcher Assembly Constituency Map 59-Pallahara Assembly Constituency Map Proposed Animal Husbandary Activity Angul Police Station Map RENENUE DISTRICTS = 2 ( DHENKANAL, ANGUL ) REVENUE SUB DIVISIONS = 8 ( ) HEAD OFFICES = 2 ( DHENKANAL, ANGUL ) SUB OFFICES = 52 ( ANALABERENI,BADASUANLO, BALIMI, BHAPUR, BHUBAN, DHENKANAL COLLEGE, DHENKANAL RAILWAY STATION, GADASILA, GONDIA, GOVINDPUR, HINDOL ROAD RAILWAY STATION, HINDOL, JUBULI TOWN, KAMAKHYA NAGAR, KANKADAHAD, MAHABIROD, MAHIMAGADI, MARTHAPUR, MATHAKARGOLA, MERAMANDALI, PARJANG, RASOL, TALMUL ... ANGUL BAZAR, ATHAMALLIK, BAGEDIA, BALANDA, BANARPAL, BANTALA, CHAINPAL COLONY, CHHENDIPADA, DEEPSIKHA, DERA, DEULABERA COLLIERY,HAKIMPADA, HULURUSINGHA, IGIT SARANG, JINDAL NAGAR, KANIHA, KHAMAR, KISHOREGANJ, KOSALA, NALCO NAGAR, NEHERU SHATABDI NAGAR, PALLAHARA, POLICE TRAINING COLLEGE ANGUL, RENGALI DAM SITE, RAJ KISHORE NAGAR, SAMAL BARRAGE TOWN, TALCHER, TALCHER THERMAL, TALCHER TOWN, VIKRAMPUR ) ... BRANCH OFFICES = 422 ( Aida B.O Akhuapal B.O Aluajharan B.O Amabapal B.O Ambapalas B.O Ambasarmunda B.O Anal B.O Anantapur B.O Angapada B.O Angul H.O Ankula B.O Anlajhari B.O Arahat B.O Arkil B.O Babandha B.O Badagundari B.O Badajarada B.O Badajhara B.O Badakamar B.O Badakantakul B.O Badakera B.O Badakhali B.O Badalo B.O Badanagena B.O Badasada B.O Badatribida B.O Badkerjang B.O Bainsia B.O Baisingha B.O Bajichowk B.O Bajrakote B.O Baladiabandha B.O Balanga B.O Balaramprasad B.O Balaramprasad B.O Balarampur B.O Balasinga B.O Balibo B.O Baligoroda B.O Balipasi B.O Balipatta B.O Ballahar Chhak B.O Baluakata B.O Bam B.O Bampa B.O Bamuan B.O Bamur B.O Banasingh B.O Bandhabhuin B.O Bangursinga B.O Bankual B.O Barada B.O Barada B.O Baragounia B.O Barasahi B.O Barihapur B.O Barkotia B.O Baruan B.O Basala B.O Basantapur B.O Basoi B.O Batagaon B.O Baulpur B.O Baunsapal B.O Baunsapokhari B.O Bedapada B.O Bedasasan B.O Belapada B.O Belatikiri B.O Beruanpal B.O Bhagirathipur B.O Bhairpur B.O Bhaliabolkateni B.O Bhejia B.O Bhejigotha B.O Bhusal B.O Bidharpur B.O Bido B.O Bijigol B.O Bileinali B.O Bimalabeda B.O Birasal B.O Biribolei B.O Biru B.O Bonda B.O Brahmanbil B.O Brahmaniapal B.O Budhapanka B.O Buhalipal B.O Burukuna B.O Champatimunda B.O Chandapur B.O Chandipal B.O Chandpur B.O Chandrasekharaprasad B.O Changudia B.O Chasagurjang B.O Chaulia B.O Chhotapada B.O Chintapokhari B.O Chirulei B.O Chitalpur B.O Damal B.O Dandasinga B.O Danra B.O Dashipur B.O Derang B.O Dhalapada B.O Dhalapur B.O Dhalpur B.O Dharampur B.O Dhirapatna B.O Dhokuta B.O Dighi B.O Dimiria B.O Dudurkote B.O Durgapur B.O Durgapur B.O Ekagharia B.O Ekatali B.O Gaham B.O Gahamkhunti B.O Gandamala B.O Gandanali B.O Gangijodi B.O Garh Nrusinghaprasad B.O Garh Palasuni B.O Garh Santiri B.O Garh Taras B.O Gengutia B.O Gengutia B.O Ghagarmunda B.O Ghantapada B.O Ghatipiri B.O Ghosar B.O Giridharaprasad B.O Gobara B.O Gobinda Bidyadharpur B.O Golabandha B.O Gopalprasad B.O Gorodia B.O Gotamara B.O Govindprasad B.O Gunadei B.O Gundichapada B.O Guneibil B.O Gurujang B.O Haladiabahal B.O Hamamira B.O Handapa B.O Handidhua B.O Hatura B.O Hensamul B.O Himitira B.O Ichhabatipur B.O Indipur B.O Injidi B.O Inkarabandha B.O Jagannathpur B.O Jagannathpur B.O Jagannathpur B.O Jamardihi B.O Jamudoli B.O Jamunakote B.O Jarada B.O Jarada B.O Jarapada B.O Jarasingha B.O Jayapurakateni B.O Jeranga Dehuri Sahi B.O Jharabeda B.O Jhili B.O Jineilo B.O Jiral B.O Kabera Madhapur B.O Kadala B.O Kadalimunda B.O Kaimati B.O Kakudia B.O Kakudibhag B.O Kalamchhuin B.O Kalanda B.O Kalandapal B.O Kalanga B.O Kalikaprasad B.O Kalingapal B.O Kalunigoda B.O Kaluria B.O Kalyanpur B.O Kamadhenukote B.O Kamalanga B.O Kamarda B.O Kampala B.O Kampsala B.O Kanaloi B.O Kanapura B.O Kandabindha B.O Kandarsinga B.O Kandasar B.O Kandhalo B.O Kandhapada B.O Kandhara B.O Kangula B.O Kanheipal B.O Kankadahad Sadar B.O Kankadasoda B.O Kankadpal B.O Kankalu B.O Kankili B.O Kankili B.O Kansamunda B.O Kansara B.O Kantapada B.O Kantapal B.O Kantapal B.O Kanteikolia B.O Kantiapasi B.O Kantimili B.O Kantiokateni B.O Kantioputasahi B.O Kantol B.O Kantor B.O Kapilash B.O Karadagadia B.O Karadapal B.O Karagola B.O Karamul B.O Karanda B.O Karnapur B.O Kashipur B.O Kasiadihi B.O Katada B.O Kendupada B.O Kerjoli B.O Khajuria B.O Khalari B.O Khalibereni B.O Khaliborei B.O Khandahatta B.O Khankar B.O Khankira B.O Kharagprasad B.O Khatakhura B.O Khemla B.O Khinda B.O Khurusia B.O Kiakata B.O Korada B.O Korian B.O Kotagara B.O Kothabhuin B.O Kottam B.O Krishnachandrapur B.O Krutibaspur B.O Kuanlo B.O Kudugaon B.O Kuio B.O Kukudang B.O Kukurpeta B.O Kulad B.O Kulei B.O Kuluma B.O Kumanda B.O Kumunda B.O Kumursinga B.O Kumusi B.O Kunjam B.O Kunua B.O Kurudol B.O Kusumjodi B.O Kusupanga B.O Kuturia B.O Lauloi B.O Letheka B.O Lodhani B.O Luhamunda B.O Luhasinga B.O Lunahandi B.O Machhakuta B.O Madhapur B.O Mahapada B.O Mahisapat B.O Mahulapada B.O Mahulapal B.O Mahulpal B.O Maidharpur B.O Maimura B.O Makuakateni B.O Malapura B.O Manapur B.O Mandar B.O Mangalpur B.O Manikmara B.O Manipur B.O Maruabil B.O Mathatentulia B.O Motta B.O Muktapasi B.O Mundeilo B.O Munduribeda B.O Nadhara B.O Nadiali B.O Nagaon B.O Nagira B.O Nakchi B.O Nalam B.O Nandapur B.O Natada B.O Nehru Satabdi Nagar(Bharatpu)r S.O Neulpoi B.O Nihalprasad B.O Nimabahali B.O Nisha B.O Nuabag B.O Nuagaon B.O Nuagarh B.O Nuahata B.O Nuakheta B.O Nuapada B.O Odasha B.O Odisha B.O Oskapalli B.O Padmabatipur B.O Paikapurunakote B.O Paiksahi B.O Pallahara S.O Panchapada B.O Pangatira B.O Papsara B.O Para B.O Parabil B.O Parang B.O Paratara B.O Patakumunda B.O Patala B.O Patamandir B.O Patrapada B.O Pedipathar B.O Phapanda B.O Phulapada B.O Pingua B.O Pipala B.O Pipalabahal B.O Podagarh B.O Podapada B.O Poipal B.O Pokatunga B.O Puruna Manitiri B.O Purunagarh B.O Purunakote B.O Radhadeipur B.O Radharamanpur B.O Raibol B.O Raijharan B.O Rainali B.O Rainrusinghpur B.O Raitala B.O Rajdang B.O Ramakrishnapur B.O Raniakata B.O Ranjagol B.O Rantalei B.O Rendapatana B.O Rengali B.O Roda B.O Saanda B.O Sadangi B.O Sadasivapur B.O Sahara Gurjang B.O Saida B.O Sakasingha B.O Samal B.O Samatangi B.O Sanahulla B.O Sanatribida B.O Sanjamura B.O Sanjapada B.O Sankapur B.O Sankhamur B.O Santarabandha B.O Santhapada B.O Santhapur B.O Sapoinali B.O Saptasajya B.O Saradhapur B.O Saradhapur B.O Sarakpatana B.O Saranga B.O Saruali B.O Seegarh B.O Seepur B.O Shankarpur B.O Siarimalia B.O Sibapur B.O Sibulapasi B.O Siminai B.O Sogar B.O Solada B.O Sorisiapada B.O Surapratapapur B.O Tainsi B.O Talabarkote B.O Talagarh B.O Talcher R.S. B.O Tangiri B.O Tapdhol B.O Tarava B.O Tariniposi B.O Tentulei B.O Tentuloi B.O Thakurgarh B.O Thokar B.O Tikarapada B.O Tubey B.O Tukuda B.O Tulasipal B.O Tumusinga B.O Turang B.O Tusar B.O Ugi B.O Urukela B.O )

ADDRESSES OF THE DISTRICT CONSUMER FORUMS

Orissa
1.
Angul
District Forum
Plot No. 1013 (P)
At/Po/Distt - Angul
Angul 759122
06764-231454
2.
Balasore
District Forum
Plot No. 778
Srikanthapur
Near Collectorate
Po/Distt. Balasore 756001
06782-263910
3.
Bargarh
District Forum
At Back Side Of Civil Court
Near Ranibandh
Ward No. 10
Po/Distt. Bargarh 768028
06646-231532
4.
Bhadrak
District Forum
Naripur Chhak
Po/Distt. Bhadrak 756100
06784-251910
5.
Bolangir
District Forum
Near Children Park
At/Po/Dist. Bolangir 767001
06652-233388
6.
Boudh
District Forum
Boudh Kunja Nivas
Po/Distt. Boudh 762014
06841-222419
7.
Cuttack
District Forum
Sector - 1
C.D.A. Colony
Near Sati Choura Chhak
Cuttack 753014
0671-2606339
8.
Deogarh
District Forum
Near Post Office
Plot No. 231/1337
At/Po - Deogarh Town
Distt. Deogarh 762014
06641-226879
9.
Dhenkanal
District Forum
Near Civil Court
Palace Road
Distt. Dhenkanal 759122
06762-224279
10.
Gajapati
District Forum
At/Po - Paralakhemundi
Jengaon Street
Distt. Gajapati 761201
06815-223127
11.
Ganjam
District Forum
Nehru Nagar - 9
Po - Gosani Nuagaon
Berhampur
Distt. Ganjam 760003
0680-2200860
12.
Jagatsinghpur
District Forum
At/Po/Distt.
Jagatsinghpur 754103
06724-220107
13.
Jajpur
District Forum
At Babel Bazar
Po/Distt. Jajpur 755081
06728-223498
14.
Jharsuguda
District Forum
Near Collectorate
Po - O.M.P. Line Distt.
Jharsuguda 768204
06645-270699
15.
Kalahandi
District Forum
At/Po - Bhawanipatna
Distt. Kalahandi 766001
06670-231008
16.
Kendrapara
District Forum
Plot No. 209
At Santa Sahi
Distt. Kendrapara
Near Police Station
Kendrapara 754211
06727-232030
17.
Keonjhar
District Forum
At-Po Keonjhar Distt.
Keonjhar 758001
06766-253390
18.
Khurda
District Forum
Plot No. 1159
Jagamara
At/Po - Khandagiri
Near Khandagiri Chhak
Distt. Khurda 751002
0674-2350122
19.
Koraput
District Forum
At/Po - Jeypore
Distt. Koraput 764004
06854-251792
20.
Malkanagiri
District Forum
Old S.B.I. Building
Po/Dist. Malkanagiri 764045
06861-230337
21.
Mayurbhanj
District Forum
At/Po - Baripada
Distt. Mayurbhanj 757001
06792-257574
22.
Nabarangpur
District Forum
At/Po/Distt. Nabarangpur
Nabarangpur 764059
06858-232780
23.
Nayagarh
District Forum
Po/Distt. Nayagarh
Nayagarh 752064
06753-252913
24.
Nuapada
District Forum
Nuapada Rajpur
Near Bhagabat Temple
Po/Distt. Nuapada 766105
06678-223624
25.
Phulbani
District Forum
At/Po/Distt. Phulbani
Phulbani 762001
06842-254363
26.
Puri
District Forum
Near Puri Womens College
At/Po/Distt. Puri
Puri 752001
06752-224781
27.
Rayagada
District Forum
At/Po/Distt. Rayagada
Rayagada
06856-223025
28.
Samabalpur
District Forum
At/Po/Distt. Sambalpur
Sambalpur 768001
0663-2410037
29.
Sonepur
District Forum
At/Po/Distt. Sonepur
Sonepur 767017
06654-220401
30.
Sundargarh - I
District Forum
At/Po/Distt. Sundargarh
Sundargarh 770001
06722-2273234
31.
Sundargarh - Ii
District Forum
Qr. No. C/13, Sector - 6
At/Po - Rourkela
Distt. Sundargarh
Rourkela 769002
06661-2273234

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DHENKANAL POSTAL DIVISION AT A GLANCE

Monday, June 13, 2016

Steps to be taken to prevent frauds in CBS Offices

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