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DHENKANAL POSTAL DIVISION AT A GLANCE

( TRADE ) UNION RULINGS & CONSTITUTION OF AIPEU, DHENKANAL DIVISION


TRADE UNIONS

41.1
Trade Unions are voluntary organization of Workers as well as Employers
formed to protect and promote the interest of their members. They are the most suitable organizations for balancing and improving the relations between the employer and the employees. Trade Unions have made headway due to rapid industrial development. The workers come together to maintain and improve their bargaining power on wages and working conditions. The first organized Trade Union in India named as the Madras Labour Union was formed in the year 1918. From the beginning itself, Trade Unions were not confined to workers alone. From 19thCentury itself there were Employer’s associations in the form of Chamber of Commerce, Industrial Associations etc. to protect and promote the interests of their members in a concerted manner. After independence, expansion of industrial activity and grouping worker’s Trade Unions acted as a spur for strengthening and expansion of employers’ organization
41.2
In industrially advanced countries, trade unionism has made a great impact on
the social, political and economic life. India, being an agricultural country, trade unionism is restricted to industrial areas and it is still in a stage of growth. The earliest known trade unions in India were the Bombay Millhand's Association formed in 1890, the Amalgamated Society of railway servants of India and Burma formed in 1897, Printers' Union formed in Calcutta in 1905, the Bombay Postal Union which was formed in 1907, the Kamgar Hitwardhak Sabha Bombay formed in 1910.
41.3
Trade Union movement began in India after the end of First World War. After a decade following the end of First World War the pressing need for the coordination of the activities of the individual unions was recognized. Thus, the All India Trade Union Congress was formed in 1920 on a National Basis, the Central Labour Board,Bombay and the Bengal Trades Union Federation was formed in 1922. The All India Railwaymens' Federation was formed in the same year and this was followed by the creation of both Provincial and Central federations of unions of postal and telegraph employees.
41.4
The origin of the passing of a Trade Unions Act in India was the historic
Buckingham Mill case of 1940 in which the Madras High Court granted an interim injunction against the Strike Committee of the Madras Labour Union forbidding them to induce certain workers to break their contracts of employment by refusing to return to work. Trade Union leaders found that they were liable to prosecution and imprisonment for bona fide union activities and it was felt that some legislation for the protection of trade union was necessary. In March, 1921, Shri N. M. Joshi, then General Secretary of the All India Trade Union Congress, successfully moved a resolution in the Central Legislative Assembly recommending that Government should introduce legislation for the registration and protection of trade unions.Opposition from employers to the adoption of such a measure was, however, so great that it was not untill 1926 that the Indian Trade Unions Act was passed.
41.5
Indian Trade Unions Bill, 1925 having been passed by the Legislature received its assent on 25th March, 1926. It came into force on 1st June, 1927 as the Indian Trade Unions Act, 1926 (16 of 1926). By section 3 of the Indian Trade Unions (Amendment) Act, 1964 (38 of 1964) the word "Indian" has been omitted and now it is known as THE TRADE UNIONS ACT, 1926 (16 of 1926).
41.6
This act summarizes all modalities pertaining to registration of trade
union to decision of trade related disputes. This act sets guidelines for
both the workers and the industrialists. The Act deals with the registration
of trade unions, their rights, their liabilities and responsibilities as well as
ensures that their funds are utilized properly. It gives legal and corporate
status to the registered trade unions. It also seeks to protect them from
civil or criminal prosecution so that they could carry on their legitimate
activities for the benefit of the working class. The Act is applicable not
only to the union of workers but also to the association of employers. It
extends to whole of India. Also, certain Acts, namely, the Societies
Registration Act, 1860; the Co-operative Societies Act, 1912; and the
Companies Act, 1956 shall not apply to any registered trade union, and
that the registration of any such trade union under any such Act shall be
void. The main provisions made in this Act are as under:
41.7
Trade Union: Trade Union means any combination, whether
temporary or permanent, formed primarily for the purpose of regulating
the relations between workmen and employers or between workmen and
workmen or between employers and employers, or for imposing
restrictive conditions on the conduct of any trade or business, and
includes any federation of two or more trade unions.
41.8
Registration of Trade Union: The Act provides for the registration
of the trade unions with the 'Registrars of Trade Unions' set up in different
States. For registration of a trade union, seven or more members of the
union can submit their application in the prescribed form to the Registrar
of trade unions. The application shall be accompanied by a copy of the
'rules of the trade union' and a statement giving the following
particulars:- (i) Names, occupations and addresses of the members
making the application; (ii)The name of the trade union and the address
of its head office; (iii) The titles, names, ages, addresses and occupations
of the office bearers of the trade union as per the format given in the Act.
The Registrar, on being satisfied that the Union has complied with all the
requirements of this Act, registers the trade union.
41.9
Registration Certificate: On receipt of the application for
registration, the Registrar issues a certificate of registration in the
prescribed form as a conclusive evidence of registration of that trade
Union.
41.10
Cancellation of Registration: A certificate of Registration may
be withdrawn or cancelled by the Registrar either after an application of a
Trade Union or if the Registrar is satisfied that the certificate is obtained
by fraud of mistake or that the trade union had ceased to exist or willfully
and after notice from the Registrar contra-vent any provisions of the Act or
rules etc.
41.11
Annual Statutory Returns: The registered trade unions
(workers & employers) are required to submit annual statutory returns to
the Registrar regarding their membership, general funds, sources of
income and items of expenditure and details of their assets and liabilities,
which in turn submits a consolidated return of their state in the prescribed
proforma to Labour Bureau, Ministry of Labour and Employment. The
Labour Bureau on receiving the annual returns from different
States/Union Territories consolidates the all India statistics and
disseminates them through its publication entitled the 'Trade Unions in
India' and its other regular publications. Every trade union shall send
annual returns to the Registrar in triplicate on or before the 1st day of
June of the year succeeding the calendar year.
41.12
Uses of Funds: The general funds of a registered trade union
shall not be spent on any other objects than those specified in the Act.
Also, a registered trade union may constitute a separate fund, from
contributions separately levied for or made to that fund, for the promotion
of the civic and political interest of its members. No member shall be
compelled to contribute to such fund and a member who does not
contribute to the said fund shall not be excluded from any benefits of the
trade union.
41.13
Maintenance of Accounts: The account books of a registered
trade union and the list of members thereof shall be open to inspection by
an office-bearer or member of the trade union at such times as may be
provided for in the rules of trade union.
41.14
Disqualification: A person shall be disqualified for being chosen
as, and for being a member of, the executive or any other office-bearer or
registered trade union if- (i) he has not attained the age of eighteen
years; (ii) he has been convicted by a court in India of any offense
involving moral turpitude and sentenced to imprisonment, unless a period
of five years has elapsed since his release.
41.15
The Trade Unions Act 1926 has been amended from time to time
and the most important being the Trade Unions (Amendment) Act, 2001.
This Act has been enacted in order to bring more transparency and to
provide greater support to trade unionism in India. Some of the salient
features of the Trade Unions (Amendment) Act, 2001 are:-
• No trade union of workmen shall be registered unless at least 10% or
100, whichever is less, subject to a minimum of 7 workmen engaged or
employed in the establishment or industry with which it is connected are
the members of such trade union on the date of making of application
for registration.
• A registered trade union of workmen shall at all times continue to have
not less than 10% or 100 of the workmen, whichever is less, subject to
a minimum of 7 persons engaged or employed in the establishment or
industry with which it is connected, as its members.
• A provision for filing an appeal before the Industrial Tribunal / Labour
Court in case of non-registration or for restoration of registration has
been provided.
• All office bearers of a registered trade union, except not more than one-third
of the total number of office bearers or five, whichever is less, shall
be persons actually engaged or employed in the establishment or
industry with which the trade union is connected.
• Minimum rate of subscription by members of the trade union is fixed at
Rs 1 per annum for rural workers, three rupees per annum for workers
in other unorganized sectors and Rs 12 rupees per annum in all other
cases.
• The employees who have been retired or have been retrenched shall not
be construed as outsiders for the purpose of holding an office in the
trade union concerned.
• For the promotion of civic and political interest of its members, unions
are authorized to set up separate political funds.
Growth of Trade Union( Workers & Employers Combined )
41.16
Latest available information for trade unions pertains to year 2008.
As per the information available , number of registered trade unions have
increased by about 31% in the ten years duration i.e. 1999-2008 to
84,642 registered unions. However compared to 2008 the number
declined by about 12 per cent and the average membership per union
declined from 1063 in 2007 to 986 in 2008. Out of the registered trade
unions , only 9709 unions( 11.47 per cent ) have submitted returns
during 2008 and amongst the States/UT’s, the information has been
furnished only by 13 states/UT’s . On the basis of available information ,
Tamil Nadu accounted for the largest number of registered trade unions
(8,793) followed by Rajasthan (4,593). Out of the total of 27,137
registered unions in the 13 states , as many as 27,063 unions (99.73
percent) were Workers Unions and remaining 74 (0.27 percent) were
Employer Unions.Workers Union :
41.17
Out of 27,063 Workers Unions, 88.76 percent were State Unions
and remaining 11.24 percent were Central Unions. State Unions are
those unions, whose activities/objectives are confined to the boundaries
of the State, while Central Unions have activities/objectives beyond a
State boundary. During 2008, out of 27,063 registered workers unions,
only 9702 unions (35.85 percent) had submitted the returns. The
average membership per workers unions was 986 only.Industrial Activity Wise Distribution of Workers Unions Submitting Returns:
41.18
Out of the 9702 unions that submitted returns during 2008 , 3452
unions ( about 40%) belonged to the manufacturing group , followed by
‘Other community, social and Personal Services Activities’ (1374 unions,
14 percent) & Transport Storage & Communication (1334, 14 per cent).
Income and Expenditure of Workers’ Unions
41.19
During 2008, total Income and Expenditure of all workers
unions was Rs 113.81 Crore and Rs 80.99 Crore respectively. The
Income and Expenditure of Workers Central Unions was Rs 44.79
Crore and Rs 24.10 Crore respectively. The remaining Income and
Expenditure of Rs 69.02 Crore and Rs 56.89 Crore respectively
pertained to State Unions. The highest income and expenditure of Central
Unions and as well as for State Unions these were in Tamil Nadu.
Employers Union :
41.20
In 2008, out of 74 registered, Employers Unions, 7 unions (i.e.
9.46 percent) had submitted returns. All the employers, trade unions
submitting returns were State Unions. These union had a membership of
6,924 persons, out of which only 1,012 (14.62percent) were women.
The average membership per employers union was 989. Highest number
of Employers Unions submitting returns was 4 in ‘Manufacturing’
whereas Real Estate Renting & Business Activities had highest
membership amongst those submitting returns.
Income and Expenditure of Employers Unions
41.21
All the unions submitting returns were State Unions. Income and
Expenditure of these unions was Rs 0.37 Crore and Rs 0.33 Crore
respectively. Among Industries, maximum Income and Expenditure of Rs
0.29 Crore and Rs 0.29 Crore respectively was reported in industry group
“Manufacturing (Ind. Code D) ” followed by “Real Estate, Renting and
Business Activities” (Ind. Code K).
41.22
Source of Trade Union Statistics : The Rules Framed under
the “Trade Unions Act,1926 impose obligation on the registered Trade
Unions (Workers & Employers) to submit annual statutory return in the
prescribed format to the Registrar of their respective States/ Union
Territories. These State/U.T. Authorities in turn furnish the consolidated
data in respect of the entire State/U.T. to the Labour Bureau. The
Labour Bureau , Ministry of Labour & Employment, compiles and
disseminates these statistics at All India level.
Note : Statistics on Trade Unions is constrained by non reporting by
several states . Even in the States that submit returns , information wrt a
large number of trade unions is not available due to non filing of their
returns.


________________________________________________________________________________



Introduction


Trade Unionism has made its headway owing to growth of industrialization and capitalism. Trade Unionism asserts collectively the rights of the workers. In industrially advanced countries trade unionism has made a great impact on the social, political and economic life. India, being an agricultural country, trade unionism is restricted to industrial areas and it is still in a stage of growth. The earliest known trade unions in India were the Bombay Millhand's Association formed in 1890, the Amalgamated Society of railway servants of India and Burma formed in 1897, Printers' Union formed in Calcutta in 1905, the Bombay Postal Union which was formed in 1907, the Kamgar Hitwardhak Sabha Bombay formed in 1910. Trade Union movement began in India after the end of First World War. After a decade following the end of First World War the pressing need for the coordination of the activities of the individual unions was recognized. Thus, the All India Trade Union Congress was formed in 1920 on a National Basis, the Central Labour Board, Bombay and the Bengal Trades Union Federation were formed in 1922. The All India Railwaymen's Federation was formed in the same year and this was followed by the creation of both Provincial and Central federations of unions of postal and telegraph employees. The origin of the passing of a Trade Unions Act in India was the historic Buckingham Mill case of 1940 in which the Madras High Court granted an interim injunction against the Strike Committee of the Madras Labour Union forbidding them to induce certain workers to break their contracts of employment by refusing to return to work. Trade Union leaders found that they were liable to prosecution and imprisonment for bona fide union activities and it was felt that some legislation for the protection of trade union was necessary. In March, 1921, Shri N. M. Joshi, then General Secretary of the All India Trade Union Congress, successfully moved a resolution in the Central Legislative Assembly recommending that Government should introduce legislation for the registration and protection of trade unions. Opposition from employers to the adoption of such a measure was, however, so great that it was not untill 1926 that the Indian Trade Unions Act was passed. The Indian Trade Unions Bill, 1925 was introduced in the Central Legislative Assembly to provide for the registration of Trade Unions and in certain respects to define the law relating to registered Trade Unions in Provinces of India.


STATEMENT OF OBJECTS AND REASONS


This Bill has been prescribed in response to the following Resolution which was adopted by the Legislative Assembly on 1st March, 1924 :
"This Assembly recommends to the Governor-General in Council that he should take steps to introduce, as soon as practicable, in the Indian Legislature, such legislation as may be necessary for the registration of Trade Unions."

The question was examined in detail by the Government of India and local Governments were consulted and public opinion was invited. In the light of opinions received a draft Bill was prepared and published in September, 1924. The Government of India, after considering the criticisms received on that Bill, see no ground for modifying the general principles underlying the Bill, and except for minor alterations, the present Bill is a reproduction of the Bill previously published.

The general scheme of the Bill is that a Trade Union making the necessary application will, on compliance with certain stated conditions designed to ensure that the Union is a bona fide Trade Union, and that adequate safeguards are provided for the rights of its members, be entitled to registration. The Union and its members will thereupon receive protection in certain cases in respect of both civil and criminal liability. No restriction is placed upon the objects which a registered Trade Union may pursue, but the expenditure of its funds must be limited to specified Trade Union purposes. The legal position of Trade Unions which do not register will be unaffected by the Bill.


ACT 16 of 1926


The Indian Trade Unions Bill, 1925 having been passed by the Legislature received its assent on 25th March, 1926. It came into force on 1st June, 1927 as the Indian Trade Unions Act, 1926 (16 of 1926). By section 3 of the Indian Trade Unions (Amendment) Act, 1964 (38 of 1964) the word "Indian" has been omitted and now it is known as THE TRADE UNIONS ACT, 1926 (16 of 1926).


AMENDING ACTS AND ADAPTATION ORDERS



1. The Indian Trade Unions (Amendment) Act, 1928 (15 of 1928).
2. The Government of India (Adaptation of Indian Laws) Order, 1937.
3. The Repealing and Amending Act, 1942 (25 of 1942).
4. The Indian Independence (Adaptation of Central Acts and Ordinances) Order, 1948.
5. The Adaptation of Laws Order, 1950.
6. The Part B States (Laws) Act, 1951 (3 of 1951).
7. The Indian Trade Unions (Amendment) Act, 1960 (42 of 1960).
8. The Indian Trade Unions (Amendment) Act, 1964 (38 of 1964).
9. The Central Labour Laws (Extension to Jammu and Kashmir ) Act, 1970 (51 of 1970)



An Act to provide for the registration of Trade Unions and in certain respects to define the law relating to registered Trade Unions 2[***]
WHEREAS it is expedient to provide for the registration of Trade Unions and in certain respects to define the law relating to registered Trade Unions 2[***].
It is hereby enacted as follows:-




1. Short title, extent and commencement.-



(1) This Act may be called the 3[***] Trade Unions Act, 1926.
4[(2) It extends to the whole of India 5[***].
(3) It shall come into force on such date6 as the Central Government may, by notification in the Official Gazette, appoint


2. Definitions.-


In this Act 7["the appropriate Government" means, in relation to Trade Unions whose objects are not confined to one State, the Central Government, and in relation to other Trade Unions, the State Government, and], unless there is anything repugnant in the subject or context,-
"executive' , means the body, by whatever name called, to which the management of the affairs of a Trade Union is entrusted;
"8[office-bearer]" in the case of a Trade Union, includes any member of the executive thereof, but does not include an auditor;
"prescribed" means prescribed by regulations made under this Act;
"registered office" means that office of a Trade Union which is registered under this Act as the head office thereof;
"registered Trade Union" means a Trade Union registered under this Act;
"Registrar" means-
(i) a Registrar of Trade Unions appointed by the appropriate Government under section 3, and includes any Additional or Deputy Registrar of Trade Unions, and
(ii) in relation to any Trade Union, the Registrar appointed for the State in which the head or registered office, as the case may be, of the Trade Union is situated;]
"trade dispute" means any dispute between employers and workmen or between workmen and workmen, or between employers and employers which is connected with the employment or non-employment, or the terms of employment or the conditions of labour, of any person, and "workmen" means all persons employed in trade or industry whether or not in the employment of the employer with whom the trade dispute arises; and
"Trade Union" means any combination, whether temporary or permanent, formed primarily for the purpose of regulating the relations between workmen and employers or between workmen and workmen, or between employers and employers, or for imposing restrictive conditions on the conduct of any trade or business, and includes any federation of two or more Trade Unions:
Provided that this Act shall not affect-
(i) any agreement between partners as to their own business;
(ii) any agreement between an employer and those employed by him as to such employment; or
(iii) any agreement in consideration of the sale of the goodwill of a business or of instruction in any profession, trade or handicraft.
COMMENTS
(i) Only the persons engaged in trade or business can form trade unions; Rangaswami v. Registrar of Trade Unions, AIR 1962 Mad 231.
(ii) Primary purpose of a trade union is collective bargaining; Bank of India Employees' Association V. Reserve Bank of India , (1983) 2 LLN 872 (Bom).





1. For Statement of Objects and Reasons, see Gazette of India, 1925, Pt. V, p. 8, and for Report of Select Committee, see Gazette of India, 1925, Pt. IV, p. 197.
2. The words "in the Provinces of India" omitted by Act 42 of 1960, sec.2.
3. The word "Indian" omitted by Act 38 of 1964, sec.3.
4. Subs. by the A.O. 1950, for the former sub-section (2).
5. The words "except in the State of Jammu and Kashmir " subs. for the words "except Part B States" by Act 3 of 1951, sec.3 and Sch. and were omitted by Act 51 of 1970, sec. 2 and Sch.
6. Came into force on 1-6-1927 , see Gazette of India, 1927, Pt. I, p.467.
7. Ins. by the A.O. 1937.
8. Subs. by Act 38 of 1964, sec.2, for "officer" (w.e.f. 1-4-1965 ).
9. Subs. by Act 42 of 1960, sec.3, for original clause (f)




3. Appointment of registrars.-

1[(1)] 2[The appropriate Government] shall appoint a person to be the Registrar of Trade Unions for 3[each state].
4 [(2) The appropriate Government may appoint as many Additional and Deputy Registrars of Trade Unions as it thinks fit for the purpose of exercising and discharging, under the superintendence and direction of the Registrar, such powers and functions of the Registrar under this Act as it may, by order, specify and define the local limits within which any such Additional or Deputy Registrar shall exercise and discharge the powers and functions so specified.
(3) Subject to the provisions of any order under sub-section (2), where an Additional or Deputy Registrar exercises and discharges the powers and functions of a Registrar in an area within which the registered office of a Trade Union is situated, the Additional or Deputy Registrar shall be deemed to be the Registrar in relation to the Trade Union for the purposes of this Act.]



COMMENTS
The Registrar has power to enquire about the legality of the new election of the office-bearers of a Trade Union; Mohan Lal v. Registrar of Trade Unions, 1983 Lab IC 1883.





1. Section 3 re-numbered as sub-section (1) thereof by Act 42 of 1960, Sec.4.
2.
Subs. by the A.O. 1937, for "Each L.G."
3. Subs. by the A.O. 1937, for "the Province".
4. Ins. by Act 42 of 1960, sec.4.




4. Mode of registration .-

1[(1) Any seven or more members of a Trade Union may, by subscribing their names to the rules of the Trade Union and by otherwise complying with the provisions of this Act with respect to registration, apply for registration of the Trade Union under this Act.
2[(2) Where an application has been made under sub-section (1) for the registration of a Trade Union, such application shall not be deemed to have become invalid merely by reason of the fact that, at any time after the date of the application, but before the registration of the Trade Union, some of the applicants, but not exceeding half of the total number of persons who made the application, have ceased to be members of the Trade Union or have given notice in writing to the Registrar dissociating themselves from the application.]




5. Application for registration .-

(1) Every application for registration of a Trade Union shall be made to the Registrar and shall be accompanied by a copy of the rules of the Trade Union and a statement of the following particulars, namely:-
(a) the names, occupations and address of the members making application;
(b) the name of the Trade Union and the address of its head office; and
(c) the titles, names, ages, addresses and occupations of the 3[office-bearers] of the Trade Union.
(2) Where a Trade Union has been in existence for more than one year before the making of an application for its registration, there shall be delivered to the Registrar, together with the application, a general statement of the assets and liabilities of the Trade Union prepared in such form and containing such particulars as may be prescribed.




6. Provisions to be contained in the rules of a Trade Union .-


A Trade Union shall not be entitled to registration under this Act, unless the executive thereof is constituted in accordance with the provisions of this Act, and the rules thereof provide for the following matters, namely:-
(a) the name of the Trade Union;
(b) the whole of the objects for which the Trade Union has been established;
(c) the whole of the purposes for which the general funds of the Trade Union shall be applicable, all of which purposes shall be purposes to which such funds are lawfully applicable under this Act;





1. Section 4 re-numbered as sub-section (1) thereof by Act 42 of 1960, sec. 5.
2. Ins. by Act 42 of 1960, sec. 5.
3. Subs. by Act 38 of 1964, sec.2, for "officers" (w.e.f. 1-4-1965 ).

(d) the maintenance of a list of the members of the Trade Union and adequate facilities for the inspection thereof by the 1[office-bearers] and members of Trade Union;
(e) the admission of ordinary members who shall be persons actually engaged or employed in an industry with which the Trade Union is connected, and also the admission of the number of honorary or temporary members as 1[office-bearers] required under section 22 to form the executive of the Trade Union;
2[(ee) the payment of a subscription by members of the Trade Union which shall be not less than twenty-five naye paise per month per member;]
(f) the conditions under which any member shall be entitled to any benefit assured by the rules and under which any fine or forfeiture may be imposed on the members:
(g) the manner in which the rules shall be amended, varied or rescinded;
(h) the manner in which the members of the executive and the other 1[office-bearers] of the Trade union shall be appointed and removed;
(i) the safe custody of the funds of the Trade Union, an annual audit, in such manner as may be prescribed, of the accounts thereof, and adequate facilities for the inspection of the account books by the 1[office-bearers] and members of the Trade Union; and
(j) the manner in which the Trade Union may be dissolved.




7. Power to call for further particulars and to require alternations of names.-



(1) The Registrar may call for further information for the purpose of satisfying himself that any application complies with the provisions of section 5, or that the Trade Union is entitled to registration under section 6, and may refuse to register the Trade Union until such information is supplied.
(2) If the name under which a Trade Union is proposed to be registered is identical with that by which any other existing Trade Union has been registered or, in the opinion of the Registrar, so nearly resembles such name as to be likely to deceive the public or the members of either Trade Union, the Registrar shall require the persons applying for registration to alter the name of the Trade Union stated in the application, and shall refuse to register tile Union until such alteration has been made.




8. Registration.-



The Registrar, on being satisfied that the Trade Union has complied with all the requirements of this Act in regard to registration, shall register the Trade Union by entering in a register, to be maintained in such form as may be prescribed the particulars relating to the Trade Union contained in the statement accompanying the application for registration.
COMMENTS
(i) The Registrar is not a quasi-judicial authority and cannot, therefore, decide any disputed question of fact or law; O.N.G.C. Workmen's Association v. State of West Bengal , (1988) 57 FLR 522 (Cal).
(ii) Provisions of this section relate to only registration of a trade union, It is only a Civil Court which has jurisdiction to decide that dispute since under the Trade Unions Act. There is no provision permitting or empowering the Registrar to refer internal disputes relating to office-bearer for adjudication to any other forum: R.N. Singh v. State of Bihar , 1998 LLR 645.





1. Subs. by Act 38 or 1964. sec. 2, for "officers" (w.e.f. 1-4-1965 ).
2. Ins. by Act 42 of 1960. sec. 6.




9. Certificate of registration.-



The Registrar, on registering a Trade Union under section 8, shall issue a certificate of registration in the prescribed form which shall be conclusive evidence that the Trade Union has been duly registered under this Act.
COMMENTS
(i) The certificate of registration continues to hold good until it is cancelled; IFFCO, Phulpur Karamchari Sangh v. Registrar of Trade Unions, (1992) II, LLJ 239 (All).
(ii) The registration gives a stamp of due formation of the Trade Union and assures the mind of the employer that the Trade Union is an authenticated body. The names and occupation of whose office-bearers also become known; Food Corporation of India Staff Union v Food Corporation of India, 1995 LLR 309 (SC) 3 JJ.




10. Cancellation of registration.-



A certificate of registration of a Trade Union may be withdrawn or cancelled by the Registrar-
(a) on the application of the Trade Union to be verified in such manner as may be prescribed;
(b) if the Registrar; is satisfied that the certificate has been obtained by fraud or mistake or that the Trade Union has ceased to exist or has wilfully and after notice from the Registrar contravened any provision of this Act or allowed any rule to continue in force which is inconsistent with any such provision or has rescinded any rule providing for any matter provision for which is required by section 6:
Provided that not less than two months previous notice in writing specifying the ground on which it is proposed to withdraw or cancel the certificate shall be given by the Registrar to the Trade Union before the certificate is withdrawn or cancelled otherwise than on the application of the Trade Union.
COMMENTS
(i) Registration of a trade union, once registered, cannot be cancelled save and except under section 10; Phillips Workers Union v. Registrar of Trade Unions, (1989) 58 FLR 58 (Cal).
(ii) The Order of cancellation of registration of Trade Union passed by the Registrar without hearing the Union is violative of principles of natural justice and illegal, hence liable to be quashed; Nagda Rashtra Sevak Karamchari Congress v. Industrial Court, 1997 (77) FLR 139.




1[11. Appeal.-



(1) Any person aggrieved by any refusal of the Registrar to register a Trade Union or by the withdrawal or cancellation of a certificate of registration may, within such period as may be prescribed, appeal-
(a) where the head office of the Trade Union is situated within the limits of a Presidency town 2[***] to the High Court, or
(b) where the head office is situated in any area, to such Court, not inferior to the Court of an additional or assistant Judge of a principal Civil Court of original jurisdiction as the 3[Appropriate Government] may appoint in this behalf for that area.
(2) The appellate court may dismiss the appeal, or pass an order directing the Registrar to register the Union and to issue a certificate of registration under the provisions of section 9 or setting aside the order or withdrawal or cancellation of the certificate, as the case may be, and the Registrar shall comply with such order.





1. Subs. by Act 15 of 1928. sec. 2, for the original section 11.
2. The words "or of Rangoon " omitted by the A.O. 1937.
3. Subs. by the A.O. 1937, for "L.G.".




(3) For the purpose of an appeal under sub-section (1) an appellate court shall, so far as may be, follow the same procedure and have the same power as it follows and has when trying a suit under the Code of Civil Procedure, 1908 (5 of 1908), and may direct by whom the whole or any part of the costs of the appeal shall be paid, and such costs shall be recovered as if they had been awarded in a suit under the said Code.
(4) In the event of the dismissal of an appeal by any court appointed under clause (b) of sub-section (1) the person aggrieved shall have a right of appeal to the High Court, and the High Court shall, for the purpose of such appeal, have all the powers of an appellate court under sub-sections (2) and (3), and the provisions of those sub-sections shall apply accordingly.]
COMMENTS
The order of cancellation of the registration of a trade union cannot be withdrawn or revoked by the Registrar. Only remedy is to go in appeal or apply for re-registration: Rashtriya Mukund Employees Union V. Mukund Iron and Steel Works Ltd. (1987) 55 FLR 507 (Bom).




12. Registration office.-



All communications and notices to a registered Trade Union may be addressed to its registered office. Notice of any change in the address of the head office shall be given within fourteen days of such change to the Registrar in writing and the changed address shall be recorded in the register referred to in section 8.




13. Incorporation of registered Trade Union.-



Every registered Trade Union shall be a body corporate by the name under which it is registered, and shall have perpetual succession and a common seal with power to acquire and hold both movable and immovable property and to contract, and shall by the said name sue and be sued.
COMMENTS
"Body corporate" means a succession or collection of persons having in the estimation of the law in existence and rights and duties distinct from those of the individual persons who form it from time to time: Saloman V. Saloman & Co. Ltd. 1897 AC 22.




14. Certain Acts not to apply to registered Trade Unions.-



The following Acts namely- .
(a) The Societies Registration Act, 1860 (21 of 1860)
(b) The Co-operative Societies Act, 1912 (2 of 1912)
1[(c) The Companies Act. 1956 (1 of 1956)]
shall not apply to any registered Trade Union, and the registration of any such Trade Union under any such Act shall be void.





1. Subs. by Act 42 of 1960. sec. 7, for original clause (e). The original clauses (e) and (d) were repealed by the Act 25 of 1942, sec. 2 and Sch. 1.




15. Objects on which general funds may be spent.-



The general funds of a registered Trade Union shall not be spent on any other objects than the following, namely:-
(a) the payment of salaries, allowances and expenses to 1[office-bearers] of the Trade Union;
(b) the payment of expenses for the administration of the Trade Union, including audit of the accounts of the general funds of the Trade Union;
(c) the prosecution or defence of any legal proceeding to which the Trade Union or any member thereof is a party, when such prosecution or defence is undertaken for the purpose of securing or protecting any rights of the Trade Union as such or any rights arising out of the relations of any member with his employer or with a person whom the member employ;
(d) the conduct of trade disputes on behalf of the Trade Union or any member thereof;
(e) the compensation of members for loss arising out of trade disputes;
(f) allowances to members or their dependants on account of death, old age, sickness, accidents or unemployment of such members;
(g) the issue of, or the undertaking of liability under, policies of assurance on the lives of members, or (under) policies insuring members against sickness, accident or unemployment;
(h) the provision of education, social or religious benefits for members (including the payment of the expenses of funeral or religious ceremonies for deceased members) or for the dependants of members;
(i) the upkeep of a periodical published mainly for the purpose of discussing questions affecting employers or workmen as such;
(j) the payment, in furtherance of any of the objects on which the general funds of the Trade Union may be spent, of contributions to any cause intended to benefit workmen in general provided that the expenditure in respect of such contributions in any financial year shall not at any time during that year be in excess of one-fourth of the combined total of the gross income which has up to that time accrued to the general funds of the Trade Union during that year and of the balance at the credit of those funds at the commencement of that year; and
(k) subject to any conditions contained in the notification, any other object notified by the 2[appropriate Government] in the Official Gazette.




16. Constitution of a separate fund for political purposes.-



(1) A registered Trade Union may constitute a separate fund, from contributions separately levied for or made to that fund, from which payments may be made, for the promotion of the civic and political interests of its members, in furtherance of any of the objects specified in sub-section (2).
(2) The objects referred to in sub-section (1) are:-
(a) the payment of any expenses incurred, either directly or indirectly, by a candidate or prospective candidate for election as a member of any legislative body constituted under 3[***] 4[the Constitution] or of any local authority, before, during, or after the election in connection with his candidature or election; or
(b) the holding of any meeting or the distribution of any literature or documents in support of any such candidate or prospective candidate; or





1. Subs. by Act 38 of 1964, sec. 2, for "officers" (w.e.f. 1-4-1965 ).
2. Subs. by the A.O. 1937, for "G.G. in C".
3. The words and figures "the Government of India Act, or the Government of India Act, 1935, or" omitted by Act 42 of 1960, sec. 8.
4. Ins. by the A.O. 1950.



(c) the maintenance of any person who is a member of any legislative body constituted under 1[***] 2[the Constitution] or for any local authority; or
(d) the registration of electors or the selection of a candidate for any legislative body constituted under 1[***] 2[the Constitution] or for any local authority; or
(e) the holding of political meetings of any kind, or the distribution of political literature or political documents of any kind.
3[(2A) In its application to the State of Jammu and Kashmir, references in sub-section (2) to any legislative body constituted under the Constitution shall be construed as including references to the Legislature of that State.]
(3) No member shall be compelled to contribute to the fund constituted under sub-section (1); and a member who does not contribute to the said fund shall not be excluded from any benefits of the Trade Union, or placed in any respect either directly or indirectly under any disability or at any disadvantage as compared with other members of the Trade Union (except in relation to the control or management of the said fund) by reason of his not contributing to the said fund; and contribution to the said fund shall not be made a condition for admission to the Trade Union.




17. Criminal conspiracy in trade disputes .-



No 4[office-bearer] or member of a Registered Trade Union shall be liable to punishment under sub-section (2) of section 120B of the Indian Penal Code, 1860 (45 of 1860) in respect of any agreement made between the members for the purpose of furthering any such object of the Trade Union as is specified in section 15, unless the agreement is an agreement to commit an offence.


18. Immunity from civil suit in certain cases.-



(1) No suit or other legal proceeding shall be maintainable in any Civil Court against any registered Trade Union or any 4[office-bearer] or member thereof in respect of any act done in contemplation or furtherance of a trade dispute to which a member of the Trade Union is a party on the ground only that such act induces some other person to break a contract of employment, or that it is in interference with the trade, business or employment of some other person or with the right of some other person to dispose of his capital or of his labour as he wills.
(2) A registered Trade Union shall not be liable in any suit or other legal proceeding in any civil court in respect of any tortious act done in contemplation or furtherance of a trade dispute by an agent of the Trade Union if it is proved that such person acted without the knowledge of, or contrary to express instructions given by, the executive of the Trade Unions.
COMMENTS
(i) A Civil Court has jurisdiction to entertain suit and grant an interim injunction; Indian Express Newspapers (Bom) Pvt. Ltd. v. T.M. Nagarajan, (1988) 72 FIR 489 (Delhi).
(ii) Immunity to a trade union leader (such as the President) is not available when he is discharged after holding an enquiry into his misconduct; West India Steel Co. Ltd. v. Azeez. 1990 LLR 142 (Ker).
(iii) A workman, even if he is a trade union leader, inside the factory, is bound to obey the reasonable instructions given to him by the superiors and to carry out his duties duly assigned to him; West India Steel Co. Ltd. v. Azeez, 1990 LLR 142 (Ker).
(iv) It is not within the purview of the civil court to prevent or interfere with the legitimate rights of the workmen to persue their demands by means of strike or otherwise as also acts done in furtherance of a trade dispute; Ahmedabad Textile Research Association v. ATIRA Employees' Union, 1995 LLR 91 (Guj) DB.





1. The words and figures "the Government of India Act, or the Government of India Act, 1935, or" omitted by Act 42 of 1960, sec.8.
2. Ins. by the A.O.1950.
3. Ins. by Act 51 of 1970, sec.2 and Sch.
4. Subs. by Act 38 of 1964, sec.2, for "officer" (w.e.f. 1-4-1965 ).




19. Enforceability of agreements .-



Notwithstanding anything contained in any other law for the time being in force, an agreement between the members of a registered Trade Union shall not be void or voidable merely by reason of the fact that any of the objects of the agreement are in restraint of trade:
Provided that nothing in this section shall enable any Civil Court to entertain any legal proceeding instituted for the express purpose of enforcing or recovering damages for the breach of any agreement concerning the conditions on which any members of a Trade Union shall or shall not sell their goods transact business, work, employ or be employed.
COMMENTS
The recognition of a trade union is not regulated by any statutory provision. The trade union cannot enforce the right of recognition against the management by a writ petition. An agreement ought to have been entered into between the trade union and the management for granting recognition; Workmen of Kampli Co-op. Sugar Factory Ltd. v. Management of Kampli Co-op Sugar Factory Ltd" (1995) 1, LLJ 727 (Karn).




20. Right to inspect books of Trade Union.-



The account books of a registered Trade Union and the list of members thereof shall be open to inspection by an 1[office- bearer] or member of the Trade Union at such times as may be provided for in the rules of the Trade Union.




21. Rights of minors to membership of Trade Unions.-



Any person who has attained the age of fifteen years may be a member of a registered Trade Union subject to any rules of the Trade Union to the contrary, and may, subject as aforesaid, enjoy all the rights of a member and execute all instruments and give all acquittances necessary to be executed or given under the rules:

2[***]




3[21A. Disqualifications of office-bearers of Trade Unions .-



(1) A person shall be disqualified for being chosen as, and for being member of the executive or any other office-bearer of a registered Trade Union if-
(i) ha has not attained the age of eighteen years;
(ii) he has been convicted by a court in India of any offense involving moral turpitude and sentenced to imprisonment, unless a period of five years has elapsed since his release.





1. Subs, by Act 38 of 1964, sec. 2, for "officer" (w.e.f. 1-4-1965 ).
2. Proviso omitted by Act 38 of 1964, sec. 4 (w.e.f. 1-4-1965 ).
3. Ins. by Act 38 of 1964, sec. 5.




(2) Any member of the executive or other office-bearer of a registered Trade Union who, before the commencement of the Indian Trade Unions (Amendment) Act, 1964, has been convicted of any offence involving moral turpitude and sentenced to imprisonment, shall on the date of such commencement cease to be such member or office-bearer unless a period of five years has elapsed since his release before that date.]
1[(3) In its application to the State of Jammu and Kashmir, reference in sub-section (2) to the commencement of the Indian Trade Unions (Amendment) Act, 1964, shall be construed as reference to the commencement of this Act in the said State.]




22. Proportion of officers to be connected with the industry .-



No less than one-half of the total number of the 2[office-bearers] of every registered Trade Union shall be persons actually engaged or employed in an industry with which the Trade Unions connected:
Provided that the 3[appropriate Government] may, by special or general order, declare that the provisions of this section shall not apply to any Trade Union or class of Trade Unions specified in the order.
COMMENTS
"Officer" would mean a person who is not practising as an advocate though he might have practised earlier to his becoming an officer; Andhra Pradesh Engineers Association Generation Wing, Kothagudem Thermal Power Station Zone, Paloncha v. Andhra Pradesh State Electricity Board, Hyderabad; 1996 (I) LLJ 1082.




23. Change of name.-



Any registered Trade Union may, with the consent of not less than two thirds of the total number of its members and subject to the provisions of section 25, change its name.




24. Amalgamation of Trade Unions .-



Any two or more registered Trade Unions may become amalgamated together as one Trade Union with or without dissolution or division of the funds of such Trade Unions or either or any of them, provided that the votes of at least cine-half of the members of each or every such Trade Union entitled to vote are recorded, and that at least sixty per cent of the votes recorded are in favour of the proposal.
COMMENTS
(i) "Amalgamation" means and implies at least two societies which can be merged with each other. The mere change of name of a particular society cannot be held to mean or to result in amalgamation; The Banis Co-op. Thrift & Agricultural Credit Society Ltd. v. State of Punjab. 1979 Rev LR 254 (DB).
(ii) On merger or association the Trade Union and its office-bearers do not lose their identity; Rattan Kumar Dey v. Union of India, (1991) 63 FLR 463 (Gau.).




25. Notice of change of name or amalgamation.-



(1) Notice in writing of every change of name and of every amalgamation signed, in the case of a change of name, by the Secretary and by seven members of the Trade Union changing its name, and in the case of an amalgamation, by the Secretary and by seven members of each and every Trade Union which is a party thereto, shall be sent to the Registrar and where the head office of the amalgamated Trade Union is situated in a different State, to the Registrar of such State.
(2) If the proposed name is identical with that by which any other existing Trade Union has been registered or, in the opinion of the Registrar, so nearly resembles such name as to be likely to deceive the public or the members of either Trade Union, the Registrar shall refuse to register the change of name.
(3) Save as provided in sub-section (2), the Registrar shall, if he is satisfied that the provisions of this Act in respect of change of name have been complied with, register the change of name in the register referred to in section 8, and the change of name shall have effect from the date of such registration.
(4) The registrar of the State in which the head office of the amalgamated Trade Union is situated shall, if he is satisfied that the provisions of this Act in respect of amalgamation have been complied with and that the Trade Union formed thereby is entitled to registration under section 6, register the Trade Union in the manner provided in section 8, and the amalgamation shall have effect from the date of such registration.





1. Ins. by Act 51 of 1970, sec.2 and Sch.
2. Subs. by Act 38 of 1964, sec.2, for "officers" (w.e.f. 1:.4-1965).
3. Subs. by the A.O. 1937. for "L.G.".




26. Effects of change name and of amalgamation.-



(1) The change in the name of a registered Trade Union shall not affect any rights or obligations of the Trade Union or render detective any legal proceeding by or against the Trade Union, and any legal proceeding which might have been continued or commenced by or against it by its former name may be continued or commenced by or against it by its new name.
(2) An amalgamation of two or more registered Trade Unions shall not prejudice any right of any of such Trade Unions or any right of a creditor of any of them.




27. Dissolution.-



(1) When a registered Trade Union is dissolved, notice of the dissolution signed by seven members and by the Secretary of the Trade Union shall, within fourteen days of the dissolution be sent to the Registrar, and shall be registered by him if he is satisfied that the dissolution has been effected in accordance with the rules of the Trade Union, and the dissolution shall have effect from the date of such registration.
(2) Where the dissolution of a registered Trade Union has been registered and the rules of the Trade Union do not provide for the distribution of funds of the Trade Union on dissolution, the Registrar shall divide the funds amongst the members in such manner as may be prescribed.




28. Returns.-



(1) There shall be sent annually to the Registrar, on or before such date as may be prescribed, a general statement, audited in the prescribed manner, of all receipts and expenditure of every registered Trade Union during the year ending on the 31st day of 1[December] next preceding such prescribed date, and of the assets and liabilities of the Trade Union existing on such 31st day of 1[December]. The statement shall be prepared in such form and shall comprise such particulars as may be prescribed.
(2) Together with the general statement there shall be sent to the Registrar a statement showing changes of 2[office-bearers] made by the Trade Union during the year to which the general statement refers together also with a copy of the rules of the Trade Union corrected upto the date of the despatch thereof to the Registrar.
(3) A copy of every alternation made in the rules of a registered Trade Union shall be sent to the Register within fifteen days of the making of the alternation.





1. Subs. by Act 38 of 1964, sec.6, "March" (w.e.f. 1-4-1965).
2. Subs. by Act 38 of 1964, sec.2, "officer" (w.e.f. 1-4-1965).


1[(4) For the purpose of examining the documents referred to in sub-sections (1), (2) and (3), the Registrar, or any officer authorised by him by general or special order, may at all reasonable times inspect the certificate of registration, account books, registers, and other documents, relating to a Trade Union, at its registered office or may require their production at such place as he may specify in this behalf, but no such place shall be at a distance of more than ten miles from the registered office of a Trade Union.]




29. Power to make regulations.-

(1) 2[***] The 3[appropriate Government] may make regulations for the purpose of carrying into effect the provisions of this Act.
(2) In particular and without prejudice to the generality of the foregoing power, such regulations may provide for all or any of the following matters namely:-
(a) the manner in which Trade Unions and the rules of Trade Unions shall be registered and the fees payable on registration;
(b) the transfer of registration in the case of any registered Trade Union which has changed its head office from one State to another;
(c) the manner in which, and the qualifications by whom, the accounts of registered Trade Unions or of any class of such Unions shall be audited;
(d) the conditions subject to which inspection of documents kept by Registrars shall be allowed and the fees which shall be chargeable in respect of such inspections; and
(e) any matter which is to be or may be prescribed.




30. Publication of regulations.-

(1) The power to make regulations conferred by section 29 is subject to the condition of the regulations being made after previous publication.
(2) The date to be specified in accordance with clause (3) of section 23 of the General Clauses Act, 1897 (10 of 1897), as that after which a draft of regulations proposed to be made will be taken into consideration shall not be less than three months from the date on which the draft of the proposed regulations was published for general information.
(3) Regulations as made shall be published in the Official Gazette, and on such publication shall have effect as if enacted in this Act.





1. Ins. by Act 42 of 1960, sec.9.
2. The words "Subject to the control of the G.G. in Council" omitted by the A.O. 1937.
3. Subs. by the A.O. 1937, for "L.G".




31. Failure to submit returns.-



(1) If default is made on the part of any registered Trade Union in giving any notice or sending any statement or other document as required by or under any provision of this Act, every 1[office-bearer] or other person bound by the rules of the Trade Union to give or send the same, or, if there is no such officer or person, every member of the executive of the Trade Union, shall be punishable with fine which may extend to five rupees and, in the case of a continuing default, with an additional fine which may extend to five rupees for each week after the first during which the default continues:
Provided that the aggregate fine shall not exceed fifty rupees.
(2) Any person who wilfully makes, or causes to be made, any false entry in, or any omission from, the general statement required by section 28 or in or from any copy of rules or of alterations of rules sent to the Registrar under that section, shall be punishable with fine which may extend to five hundred rupees.
COMMENTS
In case of delay in filing an amendment to the constitution of the Trade Union, the Registrar can impose a fine under section 31 instead of refusing to incorporate such amendment; Delhi Hindustani Mercantile Association v. Delhi Administration, 1990 LLR 234 Del.




32. Supplying false information regarding Trade Unions.-



Any person who, with intent to deceive, gives to any member of a registered Trade Union or to any person intending or applying to become a member of such Trade Union any document purporting to be a copy of the rules of the Trade Union or of any alterations to the same which he knows, or has reason to believe, is not a correct copy of such rules or alterations as are for the time being in force, or any person who, with the like intent, gives a copy of any rules of an unregistered Trade Union to any person on the pretence that such rules are the rules of a registered Trade Union, shall be punishable with fine which may extend to two hundred rupees.




33. Cognizance of offences.-



(1) No court inferior to that of a Presidency Magistrate or a Magistrate of the first class shall try any offence under this Act.
(2) No court shall take cognizance of any offence under this Act, unless complaint thereof has been made by, or with the previous sanction of, the Registrar or, in the case of an offence under section 32, by the person to whom the copy was given, within six months of the date on which the offence is alleged to have been committed.





1. Subs. by Act 38 of 1964, sec.2, for "officer" (w.e.f. 1-4-1965).


THE CENTRAL TRADE UNION REGULATIONS,1938


In exercise of the powers conferred by section 29 of the Indian Trade Unions Act, 1926 (16 of 1926), and by the said section of the said Act as in force in Berar, the Central Government is pleased, in relation to Trade Unions whose objects are not confined to one 2[State], to make the following regulations, the same having been previously published as required by sub-section (1) of section 30 of the said Act, namely:-


1.
Title and application.-

(1) These regulations may be called the Central Trade Union Regulations, 1938.
(2) The regulations apply to Trade Unions whose objects are not confined to one 2[State].


2.
Definitions.-

In these regulations-
(a) "the Act" means the Indian Trade Unions Act, 1926.
(b) "Form" means a form appended to these regulations.
(c) "section" means a section of the Act.


3.
Application for registration.-

Every application for registration of a Trade Union shall be made in Form A.


4.
Register of Trade Unions.-

The Register of Trade Unions referred to in section 8 shall be maintained in Form B.


5.
Certificate of registration.-

(1) The Certificate of Registration issued by the Registrar under section 9 shall be in Form C.
(2) When the Registrar registers a change of name under section 25, sub-section (3), he shall certify under his signature at the foot of the certificate on its presentation to him by the Secretary that the new name has been registered.


6.
Cancellation of registration.-

The Registrar on receiving an application for the cancellation of registration shall, before granting the application, satisfy himself that the withdrawal or cancellation of registration was approved by a general meeting of the Trade Union, or if it was not so approved, that it has the approval of the majority of the members of the Trade Union. For this purpose, he may call for such further particulars as he may deem necessary and may examine any officer of the Union .


7.
Unions registered with 3[State] Registrars.-

If the application is made by a Trade Union which has previously been registered by the Registrar of any 2[State] the union shall submit with its application a copy of the certificate of registration granted to it and copies of the entries relating to it in the Register of Trade Unions for the 2[State].


8.
Fees.-

The fee payable for the registration of a Trade Union shall be Rs.5.



1. Vide Notification No. L-1785, dated 16th June, 1938 .
2. Subs. by the A.O. 1950 for "Province".
3. Subs. by the A.O. 1950 for "Provincial".


9.
Amendment of rules.-

(1) On receiving a copy of an application made in the rules of a Trade Union under section 28(3), the Registrar, unless he has reason to believe that the alteration has not been made in the manner provided by the rules of the Trade Union, shall register the alteration in a register to be maintained for this purpose and shall notify the fact that he has done so to the Secretary of the Trade Union.
(2) The fee payable for registration of alteration of rules shall be Re.1 for each set of alterations made simultaneously.


10.
Appeal.-

Any appeal made under section 11(1) of the Act must be filed within sixty days of the date on which the Registrar passed the order against which the appeal is made.


11.
Funds of a dissolved Trade Union.-

Where it is necessary for the Registrar, under section 27(2) to distribute the funds of a Trade Union which has been dissolved, he shall divide the funds in proportion to the amounts contributed by the members by way of subscription during his membership.


12.
Return.-

The annual return to be furnished under section 28 shall be submitted to the Registrar by the 31st day of July in each year and shall be in Form D.


13.
Auditors.-

(1) Save as provided in sub-clauses (2), (3), (4) and (5) of this regulation, the annual audit of the account of any registered Trade Union shall be conducted by an auditor authorized to audit the accounts of companies under section 144 (1) of the Indian Companies Act, 1913 or under section 3 (2) of the Indian Companies (Amendment) Act, 1930.
(2) Where the membership of Trade Union did not at any time during the financial year exceed 2,500, the annual audit of the accounts may be conducted-
(a) by any examiner of local fund accounts; or
(b) by any local fund auditor appointed by the 1[State] Government; or
(c) by the person, who, having held an appointment under Government in any audit or accounts departments, is in receipt of a pension of not less than Rs. 200 per mensem.
(3) Where the membership of a Trade Union did not at any time during the financial year exceed 750, the annual audit of the accounts may be conducted-
(a) by any two persons holding office as magistrates or judges or as members of any municipal council, district board, or legislative body; or
(b) by any person, who, having held an appointment under Government in any audit or accounts department, is in receipt of a pension from Government of not less than Rs.75 a month, or
(c) by any auditor appointed to conduct the audit of any co-operative societies by Government or by the Registrar of Co-operative Societies or by any 1[State] co-operative organization recognized by Government for this purpose.
(4) Where the membership of a Trade Union did not at any time during the financial year exceed 250, the annual audit of the accounts may be conducted by any two members of the Union .
(5) Where the Trade Union is a federation of unions, and the number of unions affiliated to it at any time during the financial year did not exceed 50, 51 or 5, respectively, the audit of the accounts of the federation may be conducted as if it had not at any time during the year had a membership of more than 2,500, 750 or 250, respectively.


14.
Exception.-

Notwithstanding anything contained in Regulation 13, no person, who, at any time during the year, was entrusted with any part of the funds or securities belonging to the Trade Union shall be eligible to audit the accounts of that Union.


15.
Audit .-

The auditor or auditors appointed in accordance with the regulations shall be given access to all the books of the Trade Union and shall verify the annual return with the accounts and vouchers relating thereto and shall thereafter sign the auditor's declaration appended to Form D, indicating separately on that form under his signature or their signatures a statement showing in what respect he or they find the return to be incorrect, unvouched or not in accordance with the Act. The particulars given in this statement shall indicate-
(a) every payment which appears to be unauthorized by the rules of the Trade Union or contrary to the provisions of the Act,
(b) the amount of any deficiency or loss which appears to have been incurred by the negligence or misconduct of any person,
(c) the amount of any sum which ought to have been but is not brought to account by any person.


16.
Audit of political funds .-

The audit of the political funds of a registered Trade Union shall be carried out alongwith the audit of the general account of the Trade Union and by the same auditor or auditors.


17.
Inspection.-

(1) The register of Trade Unions maintained in accordance with Regulation 4 shall be open to inspection by any person on payment of a fee of annas eight.
(2) Any documents in the possession of the Registrar received from a registered Trade Union may be inspected by any member of that Union on payment of a fee of annas eight for each document inspected.
(3) Documents shall be open to inspection every day on which the office of the Registrar is open and within such hours as may be fixed for this purpose by the Registrar.
(4) The Registrar may supply a Certified copy of any such document to a registered Trade Union or a member thereof on payment of annas twelve for the first two hundred words (or less) and annas six for every additional hundred words or fractional part thereof.





1. Subs. by the A.O. 1950 for "Provincial".



______________________________________________________________







1
PREFACE PREFACE PREFACE PREFACE
Dear Comrades,
During my interaction with many Divisional Secretaries, many felt that a detailed book on Trade
Union facilities will felicitate them for countering the problems. I too felt that such kind of
reference book is the need of the hour.Since we have to publish the updated constitution of the union duly incorporating all the amendments up to Guntur conference, we realized that it is the opt time to publish the update constitution alongwith the compilation of Trade Union facilities.Some of the orders seem to be old and irrelevant. But we have published them since those orders were containing some instructions applicable to this date also. We have taken much pain to release the same without any arrears or ommisisons.
The corrected constitution of the Union & the Trade Union facilities is being released to mark the
occassion of the Central Working Committee Meeting held at Kurukshetra form 14.07.09 & 15.07.09.
On this happy occasion. I fervently request to send suggestions from our comrades for making the compilation a more perfect and purposeful in subsequent editions.
Comradely yours
(K. V. Sridharan) General Secretary
14.07.2009

2
COMPILATION OF INSTRUCTIONS ON MATTERS CONCERNING SERVICE
ASSOCIATIONS IN DEPARTMENT OF POSTS (D.G Posts No. 101/
2004SR
dt.
25.06.2004)
I RECOGNITION
1. Recognition to Service Associations representing Departmental employees in the Department of
Posts is granted under the CCS (RSA) Rules, 1993.
2. The verification process for the purpose of recognition is conducted through a check off
system which
is carried out in the Department once every two years in terms of Department of Personnel & Training
(DOP&T) O.M. No. 210/80JCA dated 31st January, 1994. Consequently recognition granted to all
eligible associations is also valid for two years, after which re verification process determines their future
status. All Service Associations recognized or otherwise, have to apply afresh for participation after every
2 years, for the purpose of seeking recognition. Each Service Association in the Department has to
operate under one of the 15 distinct categories of Departmental Employees enlisted at Annexure I
and as specified by the Department vide letter No. 131/93 SR dated 10.08.94, O.M. 131/93 SR (Volume II) dated 29.11.95, No. 1314/96 SR dated 15.10.96, No. 1322/98 SR dated 19.02.99, No. 1330/98 SR
dated 28.06.99.
Note: As per instructions issued vide DOP&T OM. No. 2/13/98 JCA dated 11th February 2002 the
periodicity of re verification process for the purpose of Recognition has been increased from 2 to 5 years.
Since the matter of verification process in the Department of Posts is subjudice the above instructions
have not yet been brought in to effect.
3. As a general rule, the Service Associations are granted Recognition on All India Basis i.e. All India
Bodies are recognized. The All India Associations so recognized may form branches at Circle, Divisional
and local levels subject to grant of permission by this Department and as provided in their constitutions,
which have to be duly approved by the Government. The branches so formed are entitled to get union
facilities as per instructions on the subject from time to time. No separate orders extending union facilities
are required to be issued from this Department for each newly opened branch at lower level.
4. The union facilities herein mentioned are admissible to the recognised Service Associations only, unless specifically relaxed in favour of the non recognized Service Associations.
5. The terms and conditions under which the Service Associations are recognized are enumerated at
Annexure II.
6. An up to date list of the recognized Service Associations is appended at Annexure III.
Another list of Associations, affiliated to Bhartiya Postal Employees, Federation, though unrecognised but are being extended limited trade union facilities is at Annexure IV.
(i) ASSOCIATION OF GOVERNMENT SERVANTS FORMED ON THE BASIS OF
CASTE, TRIBE OR RELIGION RECOGNITION OF.
The undersigned is directed to say that a growing tendency is being noticed among Government servants
to form service associations on the basis of caste, tribe or religion. The Government of India consider that
in the prevailing conditions it would be most undesirable and improper if service associations of
Government servants, stated being so organized. They further considered that such tendency should be
firmly discouraged. It has accordingly been decided that no service association of Government servants
which is formed on the basis of caste, tribe or religion, should be accorded
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recognition for any purpose whatever, or granted any kind of facilities. It is requested that this position
may kindly be brought to the notice of all concerned for their information and guidance. In a way, it is
implicit in clauses (b) and (c) of the Central Civil Services (Recognition of Service Associations) Rules,
1959, that a service association cannot be restricted to a group of Government servants belonging to a
particular caste, tribe or religion. In order to make the intention quite clear however, these rules have been
suitably amended, vide this Ministry's Notification of even No. dated 11th September, 1962. It is requested
that the Ministries of Defence, Railways, etc. who have their own rules for recognition of service
associations and unions of the staff employed under them, may make a similar provision in those rules.
(OM. No. 24/10/62/EST(B) dt. 22.09.62 of Ministry of Home Affairs)
II CHANNEL OF COMMUNICATION
No. 132/68SRdated 16.3.68
1. While Government Servants are free to join any Association, subject to the conditions laid down in the
CCS (Conduct) Rules 1964, the Government does not enter into correspondence with any Association
unless it has been granted Recognition by the Government for such purpose. Therefore, as a rule no
correspondence should be entered into with any unrecognized service Associations nor copies of their letters etc. be forwarded to any subordinate unit for action.
Note: With the promulgation of CCS (RSA), Rules, 1993, the membership is restricted to particular
category to which the employee belongs, as identified by the Department. (Annexure I).No.STB/10019
/52STA dated 28.10.52
2. The All India Service Associations have their branches at Circle, Divisional and local levels. The
Central Association and their branches should correspond directly only with the authorities in charge of the
Unit they represent i.e. local level Service Associations should correspond directly only with local authority
and Divisional Association with Divisional authority, the Circle level Service Associations with the Head of
the Circle and the Central Unit of the Service Associations with the Secretary (Posts) or the Government
through the Secretary (Posts). No. 313/81SR dated 17.8.81 & No. 103/84 SR dated 15.6.84
3. Representations from the Service Associations are limited to the matter concerning the unit they
represent i.e. a Divisional Service Associations is to take up the matters concerning the Divisions as a
whole, the Circle Service Associations to take up matters concerning the circle as a whole and the Central
Associations to pursue matters of All India interest. If a local unit of Service Associations is not satisfied
with the decision or reply given by its accredited authority, the next higher level of the Service
Associations may take up the such matters with its accredited authority and while doing so, the
Association should clearly state that the matter was taken up initially with the lower authorities concerned
but without any satisfaction. If the Central level of the Association intends to take up the matter
concerning a particular circle, it may submit a representation to the Secretary (Posts) but should clearly
indicate in the representation the fact that the circle level of the Association had taken up the matter with
the Head of the Circle, specifying the reference of the same and the reply thereto received from him. No
complaint/correspondence will be entertained by the Administration if these are not addressed to the
accredited authority. No. 162/65SR
4. No action is to be taken on direct references from local Service
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dated 03.08.66 Associations except when specifically ordered by Minister/Minister of State/ Secretary (P)
/Member of the Postal Services Board. On behalf of Service Associations their General Secretaries or
Presidents should address the Administration. The Assistant General Secretaries or the Deputy General
Secretaries wherever specifically authorized by their General Secretaries may also address communication
to the Administration but the reference made by them should contain a clear communication that the same
are being made under the authority of General Secretary concerned. No. 313/66SRdated 24.11.66 No. 162/77 SR dt.07.07.72
5. The Administration will address replies to communications from the Service Associations to the General
Secretaries and to the Headquarters address of the local Associations concerned with the only exception
of DO letters from the Presidents. Replies to such DO letters may be sent to the Presidents but this will
also be invariably addressed to the Headquarters address of the Service Associations unless the sender of
the reply is of the opinion that there are special reasons of circumstances for sending a reply direct to the
address of the Presidents.
6. The Service Associations shall not espouse or support the cause of individual Government Servants
relating to service matters. When such references are received, the Service Associations may be informed
that they are precluded from taking up individual cases with the Administration and as such, their
references are being filed. No. 166/65SR dated 31.3.65
7. Creation and abolition of posts is purely an administration matter and it is not a subject which the
Service Associations can discuss with the Administration. It is for the Department to decide whether
particular post is justified or not and it is not the function of the Associations to determine the justification
or otherwise of the post. Views of the Service Associations may, however, be considered when the
question is examined on merit. No correspondence will be entertained with the Service Associations
regarding creation of individual posts. The question of fixation of standards for creation of posts is a
different issue and does not fall in the above category. No. IR No. 1591SR/79SR dated 12.7.79
8. Wherever standard of creation of posts have to be examined, Service Associations can take these up
for implementation even if these justify only a solitary post in regard to any particular office. However, no
correspondence from Service Associations on the merit of creations/abolition/conversion of individual
posts, standards for which have not been determined will be entertained, though their views may be taken
into account when the mater is considered in normal course. No. 312/83SR dated 5.6.84 & No.312/
85SR dated 29.10.86
9. The Service Associations are not authorized to form regional branches for meetings (formal or informal)
with regional head. The circle units of the Service Associations representing the Postal Accounts
Employees are permitted to form branches (local units in the offices of Director of Accounts (Postal).
CHANNEL OF COMMUNICATION OF CIRCLE UNIONS WITH THE REGIONAL/AREA
DIRECTORS
I am directed to invite your attention to this office letter No. 313/79SRdt. 18.7.79 and No. 311/75SR
dated 63/84 (addressed to General Manager Telephones, Calcutta, Bombay, Madras, Delhi) where in, as
a result of decentralization of Postal and Telecom Circles a new channel of communication for the Circles
Unions with the Regional/Area Director, and Area/Managers was evolved according to which formal
bimonthly meetings to the Circle Unions/Associations (except the Unions/Associations
5
of Administrative Offices Employees) can be granted by the Area/Regional Director/Area Manager. It
was made clear in those orders that there shall be no separate branches of Unions at Regional/Area level.
Since the Circle unions were experiencing certain difficulties in going to the Regional/Area Directors
headquarters once in two months for holding the bimonthly meetings, it was decided vide this office letter
No. 313/79SRdt. 16.3.81 and 311/75SRdt. 3.7.81 that any office bearer of Circle Branch Unions who
is located at the headquarter station of the Regional/Area Director and who is authorized by the Circle
Secretary shall be eligible to hold bimonthly meetings and exchange correspondence with the concerned
Regional/Area Director. The Circle Secretaries are required to furnish necessary particulars of the Circle
Unions office bearer who shall represent the circle branch to the Regional/Area Director.
It has come to the notice of the Directorate that some Unions have got Area Secretaries for their area
level branches and have also been insisting upon the Area/Regional Directors for grant of meeting etc to
the Area Secretaries. It is hereby clarified that formation of area branches by any union has not been
given cognisance by the Directorate nor any amendment to their constitution providing for formation of
branches at area level has been accepted by the Directorate. Therefore the question of grant of any
meeting or any other facility to such office bearers for the area branches as they call them, does not arise.
If any such office bearer also happens to be a Circle Union office bearer and happens to be eligible for
grant of bimonthly meeting and exchange correspondence with the Regional/Area Directors as per this
office letter No. 313/79 SR dt. 16.3.81 and No. 31.01.75 SR dt. 03.07.81 he will naturally be entitled for
the meeting/correspondence as a Circle Union office bearer. This may kindly be brought to the notice of all concerned.(No. 312/83SRdt. 5.6.84)
CHANNEL OF COMMUNICATION OF CIRCLE UNION WITH REGIONAL DIRECTORS
IN POSTAL CIRCLES
I am directed to draw your attention to the instructions contained in this office letter No. 313/79SR dated
16.3.1981 on the above subject. As per this, any officer bearers of Circle branch union, who is located at
the headquarters station of the Regional Directors and is authorized by the Circle Secretary; shall be
eligible to hold bimonthly meetings and exchange correspondence with the concerned Regional Director.
The Circle Secretaries shall furnish necessary particulars of the office bearers who shall represent the
Circle branch to the Regional Directors.The staff side in the Departmental Council represented that while the aforesaid arrangement has generally been working satisfactorily, at times the union is faced with a situation where it has no office bearer of the Circle Union located at the Regional headquarters or its officebearer
located at the Regional Headquarters is not in a position to hold meetings with the RDPS. The staff side, therefore, urged that in such a situation which is exceptional; and Circle office bearer, though not located at the Regional Headquarters but serving within the jurisdiction of that RDPS, should be allowed to correspond and hold meetings with the RDPS on the authorisation of the Circle Secretary. The Chairman of the Departmental council agreed to the suggestion of the Staff Side.It has therefore been decided that in partial modification of the instructions contained in this office letter No. 313/79SR dated 16.3.1981, in an exceptional case if there is no office bearer of the Circle union at the headquarter of the RDPs or the office bearer located at the Regional Headquarters is unable to shoulder the responsibility of maintaining correspondence and holding meetings with the RDPS, it shall be open to the Circle secretary to authorise a circle office bearer who is not located at the headquarters of the RDPs but it serving within the jurisdiction of the RDPs to correspond and hold meetings with the RDPs concerned.(No. 312/85SRdt. 29.10.86)
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CORRESPONDENCE WITH UNRECOGNIZED UNIONS/ASSOCIATIONS.
I am directed to state that it has been complained by the National Federation of P&T Employees that
some Units of the Department are entering into correspondence with unrecognized Unions/Associations.
While Govt. servants are free to join any Association subject to the conditions laid down in Rule 6 of the
C.C.S. (conduct) Rules, 1964 the Government is not supposed to enter into correspondence with them on
their service grievances unless they have been granted recognition by the Government for this purpose.
Therefore, as a rule no correspondence should be entered into with any unrecognized Union/Association nor copies of their letters etc. should be forwarded to any subordinate unit for action etc.(No. 13/2/68SR dt. 16.03.68)
CHANNEL OF COMMUNICATION FOR UNIONS
Under instructions of the instructions for the recognition of the Unions of Government Servants issued by
the late Home Department in their O.M. No. F. 16/1/37Public, dated 25.8.37 (reproduced in the Director
General's Special General Circular No. 31 dated 29.11.37) Government are required to specify the channel
through which representation from recognized unions should be submitted. No specific instructions have
been issued by Government in this behalf but they have from time to time confirmed the instructions
contained in your letter No. AM. 73. dated 7.4.23. It has been brought to the notice of Government that
letter of 7.4.23 is not comprehensive and is liable to different interpretations. After very careful
consideration of this matter, the Government have decided to clarify the position and to lay down the
following instructions in supersession of all existing orders on this subject:
(i) The All India Unions recognized by Government have their Circle branches, divisional and local branches. Central Unions and their branches should correspond directly only with the P & T authorities in charge of the units they represent i.e. a local union should correspond only with the local authority, a divisional union with the divisional officer, a circle union with the head of the Circle and the Central Union with the Director General or Government through the Director General.
(ii) The scope of representations of the unions should also be limited to the maters concerning the units
they represent i.e. a divisional union should take up matters concerning the division as a whole; a circle
union matters concerning the circle as a whole and the Central Union matters of all India
interest. If, however, a branch union is not satisfied with the reply given by the appropriate authority, the next higher branch union may take up such matter with the head of the unit represented by it. In doing so, the union should clearly state in its representation the fact the matter was taken up by the branch union concerned with the lower authority and should also clearly state reply or communication received from that authority.
For example, if a Central Union intends to take up a matter concerning a particular circle, it may submit a
representation to the DG but should bring out in the representation the fact that the Circle Branch Union
took up the matter with the head of Circle and also state the result of the same.
2. I am to request that channel of communication prescribed above may be brought to the notice of
all the recognised P & T Unions. The Central Unions should be instructed that they must not send
representations direct to the Government, but should send such representations through you.
(No. STB 15019/52 (SPA) dated 29.10.52)

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REPRESENTATION MADE TO HIGHER AUTHORITIES AGAINST THE DECISIONS OF
LOWER AUTHORITIES
I am directed to invite your attention to the instructions contained in this office letter No. STB/15019/
52STA dated 28.10.52, according to which the Unions at different levels should correspond with the
accredited authorities concerned and if a branch union is not satisfied with the decision or reply given by
its accredited authority, the next higher branch union may take up such matter with its accredited authority
and while doing so, the union should clearly, state that the mater was taken up initially with the lower
authorities concerned and state the replies or decisions received from that authority. Similarly, if a Central
union intends to take up the matter concerning a particular circle, it may submit a representation to the
Director General but should bring about in the representation the fact that the Circle union took up the
matter with the Head of Circle and also state the reference of the same. However, it has been noticed for
sometime past that on many occasions the Central Unions, while taking up matter relating to Circles or
lower authorities do not supply such information. On enquiry, the matters of representations or allegations
were found to be without any basis or facts. Such representations unnecessarily involve avoidable
additional work and affect staff relations. Similar position has been reported from the Heads of Circles
also.It has, therefore, been decided that in future the Unions/Federations should supply copies of these
references made by their lower formations and the replies thereto received from the lower authorities
while taking up cases with the higher authorities. The authorities concerned are expected to give replies to union representations within a reasonable time and if no reply is received within the reasonable time, the fact that no reply was received in respect of any case may be mentioned by the unions while making references to higher authorities. In cases where copies of such references are not received, no action on the representation etc. will be taken nor any reply given. These will be simply filed.
(No. 103/84SR,dt. 15.6.1984)
COMMUNICATIONS FOR ASSOCIATIONS/UNIONS SIGNING OF
I am directed to invite a reference to this office letter no. 31/1/64SR dt. 05.04.66 on the above subject.
The intention of the instruction contained in this office letter dt. 05.04.66 was to ensure that the functioning
of a union in the matter of carrying on correspondence with the Administration is not interrupted only
because of non availability of the main functionary namely the General Secretary at head Quarters. It is
not the intention that on behalf of an association/union at any level all the authorized persons viz., the
President the General Secretary, Asst. General Secretary and the like may address communications to the
Administration simultaneously and even from different stations.
2. With a view to ensure that there is no confusion in this regard, you are requested kindly to bring the
contents of the letter to the notice of the office bearers concerned at all the levels. The administration on
its part will send replies to communications from the unions/associations addressed to the General
Secretaries of the Associations/Unions and to the Headquarters Address of the Branch Union concerned,
with the only exception of D.O. letters from Presidents. Replies to such DO may be sent to the President
but these will also be invariably addressed to the Head quarters address of the Union/Branch Union
concerned unless the sender of the reply is of the opinion that there are special reasons or circumstances
for sending a reply direct to the address of the President.(No. 313/66 Dated 26.11.66)
UNION COMMUNICATIONS TO ADMINISTRATION –EACH SHOULD DEAL WITH
ONLY ONE SUBJECT.
It is observed that the Unions/Associations at different levels often raise more than one issue in one communication addressed to the Administrative authority concerned. As per the existing system, the
8
entire work of an office is appropriately distributed among its different Sections for quick and proper disposal of each case. As such, when a communication is received, which deals with more than one subject, it not only creates administrative inconvenience and difficulty, necessitating preparation of extracts, for action in appropriate files in the concerned Sections, but also delays the disposal of the items referred to in the communication. Consequently, with a view to facilitating quick and straight disposal of Union references, I am directed to request you kindly to ensure that, as far as possible, each union communication addressed to the administrative authorities concerned at different levels, deals with only one subject. This procedure is also followed in the matter of exchange of correspondence between different offices of the Department. All your branch Unions/Associations may kindly be instructed suitably in the matter.
(No. 16/7/73SRDated 29051973)
REPRESENTATIONS FROM UNION – QUICK DISPOSAL THEREOF.
I am directed to invite your kind attention to this office letter No. 36/82SR dated 13.09.1982 addressed to all Heads of Circles etc on the subject noted above whereby it was impressed upon all the concerned officers that the letters received from the recognized Unions/Associations at all level should be promptly acknowledged and the matter decided expeditiously. Some of the Unions recognized by this Department have again complained that prompt replies are not being received by them to their letters written to the officers at various levels.
2. The whole matter has been considered once again and it is hereby reiterated that the letters received
from the recognized Unions/Associations at various levels should be acknowledged promptly and the
matter in question decided as expeditiously as possible. If the decision in the matter is likely to get delayed for some time an interim reply should invariably be sent to the concerned Union/Association. It should also be ensured that in case the officer or the dealing hand concerned with the matter is on leave some alternative arrangements should be made to attend to the letters received from the Unions/Associations urgently.
3. This may be brought to the notice of all concerned.
(DG (P) No. 103/87SR Dated 08.03.1988)
REPRESENTATIONS FROM UNIONS MUST RECEIVE PROMPT ATTENTION.
I am directed to say that some of the Unions of the Department have complained that prompt replies are
not given to their letters written by them to the officers at various levels and the decisions are not taken at
the official periodical meetings with the Unions. Even the matters of the meetings do not reflect correctly
the discussions which had taken place. Too much time is taken in furnishing the reports on various unions
matters taken up at a higher level when these reports are called by higher offices from the lower units.
Their letters are not even acknowledged. When the dealing hands or officers dealing with union matters
are on leave etc. on alternate arrangements are made to attend to their cases and the cases remain un disposed of till the return of the officials/officers on leave.
2. The matter has been considered carefully and it has been decided that the offices at all levels should
ensure that the Unions do not get a change to lodge a complaint of any of the types mentioned above. The
Union letters should be promptly acknowledged and the reports in the matters referred to by the Unions
should be made quickly to attend the union cases when any dealing hand/officer dealing with union matters
proceeds on leave. The minutes of the meetings held at various levels should reflect the correct record of
the discussions held and there should be no lacking in taking followup action thereafter.
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This may kindly be brought to the notice of all concerned.(No. 36/82SR Dated 10/13.09.1981)
FORMATION OF DIVISIONAL BRANCH UNIONS AT THE LEVEL OF POSTAL STAMP
DEPOTS QUESTIONS REGARDING
I am directed to any that the question of providing channel of communication in the Postal Stamp Depots
between the unions and the administration had been engaging attention of this Department for some time
past. Some of the unions have also made representations in this regard. As the Postal Stamp Depots are
under the charge of a Group B Postal Officer and are functioning as separate units independent of the
Circle Office establishment under the direct control of the Heads of circles. It has now been decided that
in order to have a formal channel of communication in Postal Stamp Depots, P III and P IV unions may be permitted to form Divisional levels branches in these offices.
2. This may be brought to the notice of all concerned.
(No. 1014/86SR Dated9.9.88)
CHANNEL OF COMMUNICATIONS IN GAZETTED HOS/POS
I am directed to say that the question of providing Channel of Communication in the Gazetted Head
Offices/Post Offices which are directly under the Control of Circle Office to the Branch Unions had been
engaging attention of this Department for sometime past. Some of the Unions have also represented in this
regard. 2. After careful consideration it has now been decided that meetings to Branch Unions formed in
Gazetted Head Offices/Post Offices which are directly under the control of Circle Office may be granted
by the Senior/Chief Postmasters once in a month. 3. This may be brought to the notice of all concerned.
(No. 1014/68SR Dated 22.01.1991)
PROCEDURE FOR DEALING WITH THE REFERENCES RECEIVED FROM THE RECOGNIZED FEDERATIONS/UNIONS/ASSOCIATIONS IN THE DEPARTMENT OF POSTS.
Kind attention is invited to the instructions contained in this Office order of even number dated 06.04.1990 regarding the procedure for dealing with the Communications/references received from the recognised Federations / Unions / Associations in the Department of Posts.The revised procedure adopted in this regard has been reviewed once again and it has been observed that the communications received from the various Federations/Unions/Associations are still not being given due attention by the Officers/Sections concerned. The representatives of many Unions/Associations have also been complaining persistently regarding non acknowledgement of their communications. They have even brought this issue to the notice of Secretary(P) many a times. In order to ensure prompt attention to the references from unions, it has been decided that henceforth all the references/Communications from recognized Federations/Unions/Associations will now be diarised and acknowledged in SR Section itself and sent to the concerned Officers/Sections for necessary action. It is further decided that all the Branches/Sections of the Department of Posts will hence forth prepare and maintain a separate diary register for communications received from the recognized Federations/Unions/Associations. The Section Officer/Assistant incharge will ensure that the entries relating to such communications are made properly and a statement showing the position of disposal of these references/communications is put up to the DDG concerned by the 7th of the next month positively
in the appended proforma (copy enclosed). The DDG in turn will review the statement in
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respect of the Sections under their control every month and will submit the same to their service Members for information. It is requested that the strict compliance of these orders/instructions may kindly be ensured.(No. 103/87SRDated 20.11.1991
CHANNEL OF COMMUNICATION OF CIRCLE UNION WITH REGIONAL HEADS
I am directed to refer to this office letter of even number dated 5.12.1990 on the above subject wherein it
was intimated that any office bearer of the circle branch union who is located at the Head quarters station
of the Region and authorized by the Circle Secretary, shall be eligible to hold Bimonthly meetings and
exchange correspondence with the concerned Regional Head of an office. Some clarification on these
orders are being sought by various units.
It is hereby clarified that :
(i) PMG Incharge of the Region will hold Bimonthlymeeting at Regional level.
(ii) Where there is no PMG in a Region, the meeting will be held by the Director Incharge of the Region.
(iii) If there is an region directly under the control of CPMG, and there is no PMG for that Region,
these Bimonthly meeting will be taken by the concerned Director Postal Services.
(iv) CPMG, as usual will chair the periodical meeting at circle level with the circle branches of the Union/Association.
(No.311/85SR Dated 30.04.1992)
CHANNEL OF COMMUNICATION – REITERATION OF INSTRUCTIONS REGARDING
I am directed to invite your kind attention to the Compilation of Instructions on union facilities issued vide
the Department’s letter No. 109(A/98SR)dated the 5th November, 1999. 2. The instructions on “Channel of Communication” as contained in the said compilation inter alia provides that “the branches of service associations at Circle/Divisional and local levels should correspond directly only with the authorities in charge of the Unit they represent i.e. a local level service association should correspond only with local authority, a divisional association with divisional authority and circle level association with the Head of Circle”. Only, the central unit of the service association should correspond with the Secretary (Posts) or the Government through the Secretary (Posts).” (No. STB/10019/52STA dated 29.10.52). Further, as clarified vide the Department’s letter No. 162/65SR dated 03.08.66, no action is to be taken on direct references from local service associations except when specifically ordered by Minister/Minister of State/Secretary(P)/Members of the Postal Service Board.
3. It has been observed that the above instructions are not being followed scrupulously by the branches of Service Associations, as a large number of references are being received in the Department, addressed to Hon’ble Minister/Minister of State/Secretary, Members of the Postal Services Board, direct from the Circle, Divisional and local unions/associations. These references not only increase the amount of unnecessary paper work in the Department but also cause delay in disposal of other genuine matters of the staff unions.
 4. It is, therefore,requested to bring these instructions once again to the notice of the circle, divisional and local level branches of the unions for strict compliance.(No. 133/2002SR Dated 05.07.2002)
REPRESENTATION OF ELECTRICAL STAFF BY RECOGNIZED UNIONS
The question of providing Union facilities to the Postal Electrical Staff who do not belong to Civil Wing,
has been under consideration of the Department. The matter was also considered in the Postal Departmental Council (JCM)

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