ALL INDIA POSTAL EMPLOYEES UNION, GROUP - C, DHENKANAL DIVISION

MINUTES OF THE MONTHLY UNION MEETING OF AIPEU, CLASS – III, DHENKANAL DIVISIONAL BRANCH HELD WITH THE SUPDT OF POST OFFICES , DHENKANAL DIVISION, DHENKANAL ON 23.06.2015 AT 10.00 HOURS.

MEMBERS PRESENT

Administration	Members
1.       Sri B.M. Dasmohapatra, Supdt of POs, Dhenkanal	1 - Sri Upendra Sahoo, Divl. Secy cum P.A, Angul H.O
2.       Sri S.N. Satapathy, ASPOs ( OD ), Division Office, Dhenkanal	2 - Sri Aditya Prasad Panda, SPM, Parjang
3 - Sri S.K. Dash Office Supervisor, Divisional Office	3 – Sri Alaya Kumar Pal, SPM, Jindal Nagar SO

OLD ITEMS

33/06-2010: The post of APM Accounts to be created at Angul HO on merger of LSG SPM post of Vikrampur SO on matching saving scheme.

Reply: - This will be looked into.

01 / 10 – 12: The look and feel of Angul HO is hidden due to the encroachment of the fruit vendors in front of the premises of the Angul HO. The fruit vendors have erected their shop attached to the boundary wall of the PO Building. Due to this the public are unaware of the position of the PO, though it is situated in the heart of the city. More over the public as well as the employees of the HO face difficulties in entering the PO Building as the customers park their vehicles in front of the entrance gate. This Union urges the Divisional Administration to take immediate steps for vacation of the fruit shops.

Reply: - Encroachment has been vacated.

(Item Closed)

02 / 05 – 13: Non functioning of cash counting machines at most of the offices. No action has been taken till date.

Reply: - All S.P.Ms will be addressed to repair it. The LPC will be made for purchase of cash counting / forged note detector machine if the machines are not repaired.

01 / 09 – 13: Angul HO is functioning without UPS since last one and half months. There is frequent electric problem. No action taken for early repairing. There is every possibility of data corruption due to direct connection of electricity with server. Early action may be taken for smooth functioning of office like HO.

Reply: - UPS has been repaired and now it is functioning properly.

(Item Closed)

02 / 09 -14: Kishoreganj Post Office is running with two hands and 17 (seventeen) BOs are functioning under a radius of 30 KMs.  As per the latest guidelines of the Directorate, creation of new Post Office is required at Jarpada. As a result it will be beneficial and the Department

Reply : - IP, Angul ( West ) will be asked to submit proposal.

Item No-16/02-2015:-    Status of Clubs and IRs under the Division

Brief: - Clubs and IRs are very important from both the Administrative and Operative staffs of the Division. They must be functional and effective.

This Union Urges the SPOs, Dhenkanal Division to take appropriate steps to improve the Status of Clubs and IRs in the Division for betterment of all concerned.

Reply: - Already Completed.

(Item Closed)

Item No-1/04-2015:-       Checking of Fraudulent Activities

Brief: - Appropriate Proceedings and actions against fraudulent activities must be taken to check the loss to the Government and Restoration of Peoples faith on the Department and its Image. All the Cases that are being suppressed by the Administration must be disposed at the earliest.

i.e. Case of Meramandali and R.K. Nagar SO

This Union Urges the Administration to take appropriate steps to make quick disposal of Proceedings against fraudulent activities.

Reply: - The Cases are Under Investigation.

Item No-2/04-2015:-       Review of Memorandum of Distribution of Work and Equal Distribution of Work Among All Officials for Effective Computerisation, Automation, Removal of Duplicacy of Work and to Increase the Validity, Correctness and Sensibility of MIS / Web Portals    .

Brief: - Equal Distribution of Work must be Done Among All Officials in All Offices for Smooth Functioning of Office Works. Case of OAs of DO, Angul HO, Hulurisingha SO.

This Union Urges the SPOs, Dhenkanal Division to take appropriate steps in this Regard.

Reply: - All the S.P.Ms are instructed to Submit Fresh Memo of Distribution of Work referring the Present MDW. No Revised MDW Received from SPMs. Reminder will be issued to the S.P.Ms to submit the same.

Item No 3/05-2015:- According to Rule there should be Maximum 20 BOs under a SO and there should be No BO under a HO. However this Rule has been Violated in Dhenkanal Division.

Brief: - According to Rule there should be Maximum 20 BOs under a SO and there should be No BO under a HO. However this Rule has been Violated in Dhenkanal Division For e.g., Parjang SO.

This Union Urges the SPOs, Dhenkanal Division to make Necessary Arrangement in Matching Saving Scheme at the earliest to Preserve Letter and Spirit of the Directorate.

Reply: - This will be looked into. I.P. Kamakhya Nagar will be asked to submit proposal for bifurcation of BO or possible conversion of any BO to SO.

Item No-5/05-2015:- Delay in Approval for Payment of Electricity and Telephone Bills Causing Loss to the Department.

Brief: - Late Approval for payment of Electricity and Telephone Bills by Divisional Administration may Cause Loss to the Department. The Rebate / Concession which is due in timely / early payment may not be availed in case of late payment due to late approval.

This Union Urges to take appropriate action to avoid delay in approval.

Reply: - No Electricity Bill is received at Divisional Office. However any bill received is sanctioned in time. If any delay noticed, the SPM will be instructed to obtain phonic approval for payment. Minimum Electricity Bill to be Paid by the Concerned S.P.M. and copy may be submitted to Divisional Office for Post facto sanction.

NEW ITMES

Item No 1/06-2015:- Look and Feel Aspect in the Division – Post Quarters allotted to SPMs.

Brief: - In most of the offices, post quarters allotted to SPMs are not suitable.

Eg.:- Case of Jindal Nagar SO

This Union Urges the SPOs, Dhenkanal Division to take Necessary Actions for Provision of Suitable, Spacious Post Quarters of Good Standard having all the basic amenities / facilities.

Reply: - This will be looked into. No complaint received from SPM, till now.

Item No 2/06-2015:- Illegal Use, Unauthorized Occupation and Subletting of PO Quarters

Brief: - In some cases, the Post Quarters are mis - utilized for personal benefit and gain over.

Eg.:- It is learned from Sources that Sri Srikar Sethy, Ex – PA, Deulabera Colliery SO and Now, SPM, Talcher Thermal SO, is still occupying the PA Quarter of Deulabera Colliery SO. He has not surrendered the Quarter to the Department and has Subletted it to an Outsider.

This Union Urges the SPOs, Dhenkanal Division to make Impartial and Proper Enquiry into the matter and do the needful.

Reply: - I.P. Talcher will be asked to submit detailed report immediately.

Item No-3/06-2015:- Payment of Affordable House Rent to the House Owners.

Brief: - Payment of Monthly House Rent of affordable amount to the House Owners will enable them to carry out necessary / required, periodical Repair / Maintenance work, which will prevent any possible damage to office accessories, stationeries, records and people. All the basic facilities / amenities and their smooth availability will not be interrupted.

Eg.:- the Case of Parjang SO, Hulurusingha SO, etc . In case of Parjang SO, the House rent has not been paid to the house owner from its functioning in the new building.

This Union Urges the SPOs, Dhenkanal Division to take necessary steps and actions in this regard.

Reply: - The House Owner of Parjang has been asked to intimate the proportionate amount and the proportionate rent of Hulurusingha has already been finalized by FRAC.

The next monthly meeting will be held on 21.07.2015 at Divisional Office, Dhenkanal.

The concerned authorities are directed to start action immediately at their end and compliance reported to the undersigned without awaiting for separate communication.

Supdt of Post Offices

Dhenkanal Division

Dhenkanal – 759001

No: B9 / G -3 / Ch. V dated at Dhenkanal the 10.07.2015

Copy to - :-

1.       Sri Upendra Sahu, Divisional Secretary, AIPEU, Class – III, Dhenkanal Divisional Branch cum PA, Angul HO

2.       Sri Ramesh Ch Mishra, Circle Secretary, AIPEU, Class – III, Odisha Circle, Postal Stores Depot, Bhubaneswar  - 7

3.       Postmaster Dhenkanal HO / Angul HO

4.       The ASP I / C, Dhenkanal / All IPs in Dhenkanal Division

5.       All Branches in Divisional Office, Dhenkanal. They are requested to submit compliance after taking necessary action related to their branch.

6.       Office copy and spare.

Supdt of Post Offices

Dhenkanal Division

Dhenkanal – 759001