MINUTES OF THE MONTHLY UNION MEETING OF AIPEU, CLASS – III, DHENKANAL DIVISIONAL BRANCH HELD WITH THE SUPDT OF POST OFFICES , DHENKANAL DIVISION, DHENKANAL ON 21.04.2015 AT 10.00 HOURS.

MINUTES OF THE MONTHLY UNION MEETING OF AIPEU, CLASS – III, DHENKANAL DIVISIONAL BRANCH HELD WITH THE SUPDT OF POST OFFICES , DHENKANAL DIVISION, DHENKANAL ON 21.04.2015 AT 10.00 HOURS.

MEMBERS PRESENT

Administration	Members
1.       Sri B.M. Dasmohapatra, Supdt of POs, Dhenkanal	1 - Sri Upendra Sahu, Divn. Secy. cum PA Angul HO
2.       Sri S.K. Dash, Office Supervisor, Divisional Office	2 - Sri Aditya Prasad Panda, SPM, Parjang

OLD ITEMS

33/06-2010: The post of APM Accounts to be created at Angul HO on merger of LSG SPM post of Vikrampur SO on matching saving scheme.

Reply: - This will be examined, statistics will be obtained.

10 / 12: In spite of several agendas no improvement has been made in updating the service books of the officials by the Postmasters of both the HOs. As a result staffs are facing problems due to non regularization of service books. Request for early regularisation of service books.

Reply: - Action has already been taken up for updation of service books in both the HOs. Both the PMs have been addressed for updating of the service books. Postmaster, Dhenkanal H.O. will be addressed for updation of service books and to intimate regarding updation in each official separately.

01 / 10 – 12: The look and feel of Angul HO is hidden due to the encroachment of the fruit vendors in front of the premises of the Angul HO. The fruit vendors have erected their shop attached to the boundary wall of the PO Building. Due to this the public are unaware of the position of the PO, though it is situated in the heart of the city. More over the public as well as the employees of the HO face difficulties in entering the PO Building as the customers park their vehicles in front of the entrance gate. This Union urges the Divisional Administration to take immediate steps for vacation of the fruit shops.

Reply: - The Collector, Angul has issued direction to Tahasildar / Sub Collector, Angul for eviction of encroachment. Union of local area is requested to pursue the matter with Tahasildar / Sub Collector for eviction. Union is requested to take up the issue with Collector / Sub Collector for immediate eviction.

02 / 05 – 13: Non functioning of cash counting machines at most of the offices. No action has been taken till date.

Reply: - All S.P.Ms will be addressed to repair it. The LPC will be made for purchase of cash counting / forged note detector machine if the machines are not repaired.

02 / 07-13: Some Post Offices have more than one telephone connection for office use. It can be managed by one telephone. Review may be made and disconnect the extra telephone.

Reply: - Broadband connection in many offices has since been disconnected. The Union is requested to intimate now, in which offices, still two telephones in operational.

(Item Discussed and Closed)

01 / 09 – 13: Angul HO is functioning without UPS since last one and half months. There is frequent electric problem. No action taken for early repairing. There is every possibility of data corruption due to direct connection of electricity with server. Early action may be taken for smooth functioning of office like HO.

Reply: - The Union Side informed that Numeric recently visited. The Report of Numeric is awaited for immediate action.

02 / 09 -14: Kishoreganj Post Office is running with two hands and 17 (seventeen) BOs are functioning under a radius of 30 KMs.  As per the latest guidelines of the Directorate, creation of new Post Office is required at Jarpada. As a result it will be beneficial and the Department

Reply : - IP, Angul ( West ) will be asked to submit proposal.

Item No-15/02-2015:- Difficulty faced by System Administrators in performing their Duty.

Brief: - No Toolkit has been provided to Manoj Sahu, System Administrator, Angul HO yet. He is facing problems in performing his duty.

This Union Urges the SPOs, Dhenkanal Division to take appropriate steps to provide toolkit to Sri Manoj Sahu, SA, Angul HO.

Reply: - This will be looked into.

( Item  Closed )

Item No-16/02-2015:-    Status of Clubs and IRs under the Division

Brief: - Clubs and IRs are very important from both the Administrative and Operative staffs of the Division. They must be functional and effective.

This Union Urges the SPOs, Dhenkanal Division to take appropriate steps to improve the Status of Clubs and IRs in the Division for betterment of all concerned.

Reply: - Postmaster, Angul HO will be asked to place requirement for IR along with the furniture available. This will be considered keeping in view the fund position available.

NEW ITMES

Item No-1/04-2015:-       Checking of Fraudulent Activities

Brief: - Appropriate Proceedings and actions against fraudulent activities must be taken to check the loss to the Government and Restoration of Peoples faith on the Department and its Image. All the Cases that are being suppressed by the Administration must be disposed at the earliest.

i.e. Case of Meramandali and R.K. Nagar SO

This Union Urges the Administration to take appropriate steps to make quick disposal of Proceedings against fraudulent activities.

Reply: - The Union is Requested to give details of the cases for immediate action.

Item No-2/04-2015:-       Review of Memorandum of Distribution of Work and Equal Distribution of Work Among All Officials for Effective Computerisation, Automation, Removal of Duplicacy of Work and to Increase the Validity, Correctness and Sensibility of MIS / Web Portals    .

Brief: - Equal Distribution of Work must be Done Among All Officials in All Offices for Smooth Functioning of Office Works. Case of OAs of DO, Angul HO, Hulurisingha SO.

This Union Urges the SPOs, Dhenkanal Division to take appropriate steps in this Regard.

Reply: - All the S.P.Ms are instructed to Submit Fresh Memo of Distribution of Work referring the Present MDW.

Item No-3/04-2015:-       Non Filling of the Post of Branch Post Masters of This Division for Years together and other Posts at BOs hampers the Day to Day Office work In Sub Offices and SOSB at HO.

Brief: - The Vacant Posts of BPMs are not being filled up since Long. It is being assigned to GDS Mail Carriers / GDS Mail Deliverer who have Low Education and are Unable to Perform the Duties of BPM well. It hampers the smooth functioning of office work at BO and SO and affects the service provided to the public.

This Union Urges the SPOs, Dhenkanal Division to take appropriate steps to avoid such unhealthy atmosphere.

Reply: - Now the Recruitment will be made at C.O.

( Item Discussed and Closed )

Item No-4/04-2015:-       Faulty Rotational Transfer Memo.

Brief: - Excess Expenditure / Loss to the Government in Shape of TA and TP which could have been easily avoided by preserving all rules and norms. Ignorance of Choices Given By the Staff. Transferring Nearly Retiring Staffs to Distant Places instead of their Places of Choice / Native Place causing Huge Loss to the Department in Shape of TA and TP as They are Entitled for TA and TP Now and again on their Retirement. Not Considering Genuine Requests on Spouse Ground as well as with forgo of TA and TP.

This Union Urges the SPOs to take appropriate steps in this regard.

Reply: - No Faulty Rotational Transfer Order was issued. This issues with the Approval of the Committee. How Ever Union Pointed out the Case of Bijay Naik, SPM, Bagedia, who has been transferred from Bagedia to Dhenkanal H.O. actually Sri Naik was PA, Angul H.O and after Completion of His tenure at Angul H.O. has been transferred and Posted as PA, Dhenkanal H.O.

Item No-5/04-2015:-       Harassing the Staffs by Step Motherly Attitude.

Brief: -

o   Old Guest Chairs have been supplied to Angul HO for Counters instead of New Ones which is totally indecent and uncomfortable.

Reply: - New Supreme Chairs Supplied not Old Chairs.

(Item Discussed and Closed)

o   Non Response to AIPEU Letters.

Reply: - (Discussed and Closed)

o   Not Sanctioning Various Advances like TA on Deputation / Tour.

Reply: - (Discussed and Closed)

o   Not Sanctioning Subsequent TA Advances and Temporary Transfer Bill Pending Since a Long                     Period.

Reply: - (Discussed and Closed)

o   Not Providing Basic Amenities / Facilities.

Reply: - (Discussed and Closed)

o   Safe Guarding Fraudulent Persons and Punishing Honest Employees with Baseless Charge Sheets.

Reply: - This is Not Specific. (Item Closed)

o   Promoting Disturbance Among Staffs by Biased Unionism with a Political Link.

Reply: - This is Not Specific. (Item Closed)

o   Asking BPEDEU to attend Monthly Meeting where as Not Asking Our AIPEUGDS (NFPE) to come not even in informal.

Reply: - Item is Not Related to Class - III. (Item Closed)

o   Deputation Order from One Corner of the Division to the Other.

Reply: - Due to Administrative Exigencies Deputation are Ordered within the Division. (Item Closed)

o   In Spacious Office Room Causing Difficulty in Performing Duty.

Reply: - (Discussed and Closed)

o   Un Necessary, Inhuman Objection in Sanctioning Genuine Leave Cases.

Reply: - The Leave are sanctioned as per rule. (Item Closed)

The Union is requested to take so much items in one head.

This Union Urges the SPOs to take appropriate steps to maintain neutrality and be unbiased thereby Helping in Preserving the Letter and Spirit, High Morale among the Staff of the Division and Justice.

Reply: - The Superintendent is the Head of the Division and taking appropriate steps in each case within the purview of rules

(Item Closed)

The next monthly meeting will be held on 19.05.2015 at Divisional Office, Dhenkanal.

The concerned authorities are directed to start action immediately at their end and compliance reported to the undersigned without awaiting for separate communication.

Supdt of Post Offices

Dhenkanal Division

Dhenkanal – 759001

No: B9 G -3 / Ch. V dated at Dhenkanal the 29.04.2015

Copy to - :-

1.       Sri Upendra Sahu, Divisional Secretary, AIPEU, Class – III, Dhenkanal Divisional Branch cum PA, Nalco Nagar MDG

2.       Sri Ramesh Ch Mishra, Circle Secretary, AIPEU, Class – III, Odisha Circle, Postal Stores Depot, Bhubaneswar  - 7

3.       Postmaster Dhenkanal HO / Angul HO

4.       The ASP I / C, Dhenkanal / All IPs in Dhenkanal Division

5.       All Branches in Divisional Office, Dhenkanal

6.       Office copy and spare.

Supdt of Post Offices

Dhenkanal Division

Dhenkanal – 759001