In the Absence of Divisional Secretary and Assistant Divisional Secretary 1 ( Both on Leave ) The Monthly Meeting was attended by the President and Assistant Secretary - 5.
Due to Non Recognition - There were No Representatives of AIPEU GDS ( NFPE ).
Important Issues :
# Updation of Past Premia Posting of PLI / RPLI.
Front end method to be followed by santion of UCP to prevent any kind of inconvenience, inconsistency along with loss to the fund. Vital for RICT.
-) UCP is being sanctioned.
All Concerned to bring any deviations to notice.
# Posting of Staff in PLI RPLI CPCs.
Services hampered to due to non specialised posting. Existing are given more than one charge.
-) Will be looked into. To be taken at RO / CO Level
# Balance Differences : Miss Migrations. Interest and Balance Correction, Rectification, SBCO, ICO, Register. Vital for RICT
UCR / UCP as the scenario may be is sanctioned to settle the cases after HO - SBCO.
Deviations to be brought to the notice of SPOs
# CBS Migration of Non Migrated Offices and Prevention of Other Irregularities, Provision of Adequate and smooth Internet connectivity to all offices. Case of Chainpal Colony SO, Mahabirod SO, etc.
-) Will be done giving due importance.
As far as old items concerned All are in the stage upto
Reports to RO.
Reports from IPs
which will be published after receiving the copy of Minutes of the Meeting from the Divisional Office.
Due to Non Relieving and Illness there were No Representatives of AIPEU Postman and MTS.
As No Fresh Agendas were submitted, only discussions were carried out on all old items and currently prevailing Issues and None were closed in the Absence of Secretary.
Issues Discussed :
From Individual Aspects :
1' Prakash Behera : Salary : Denied by RO, Sambalpur
2. Shyamaghan Pradhan : CEA : Reports awaiting from IP, Kamakshya Nagar.
3. Maheswar Das, BPM Bhusal, CD and RPLI Incentive : Sanctioned from 01.04.2017. As Sanctioning from Back Date is Suspicious, it will be Done after Approval from Audit.
4. Pradeep Naik : Transfer TA and Enquiry on a Bill after many years : Discussion Declined
5. Alay Pal : SB Allowance : The SPM has not submitted EST - 2 for the same for Sanction of the Allowance by DO.
He should submitt EST - 2 for the same period to get SB Allowance
6. Hindol Line Mail Runner Issue : Compassionate Appointment to Solve his woes.
7. Sandhyarani Naik and Anil Kumar Sahoo : Preference in Place of Posting : Family
-) Will be considered on the basis of norms
Postman & MTS Issues :
No Discussion in the Absence of Secretary and Representatives
GDS Issues :
More than 1 Duty to GDS. Filling of All Vacant GDS Posts.
-> BPM Posts Notified Recently. All other / Rest vacancies will notified for posting this time.
Sanction of Substitute, Paid Leave, Maternity Leave, RPLI Incentives, etc
-) Sanctioned and No Pending from 4/2017. As back sanctioning is Suspicious, they will be sanctioned after getting audit approval.
So All the GDS Comrades of the Division are requested to send their bills on monthly basis for Sanction.
Reinstatement of GDS qnd Salary thereof : Put off Cases :
Done in all cases with no loss and fraud. Still depends on the progress of Inquiries.
All non loss and fraud put off cases be brought to the notice of this union.
GDS Union Subscription Fee: As No Authorization Submitted and Verification is yet to begin. No Subscription is to be deducted. Any Deviation to be brought to the notice of Secretary.
Generalized Issues :
1. Posting of Treasurers and ATRs at Angul HO, Dhenkanal HO, Nalco Nagar MDG, Talcher MDG, Athamalik LGS SO.
- Will be Done Soon.
2. Arrangement for Posts of Higher Responsibilities to remove fresh entrants and petty juniors working in the same. Case of Deepsikha, RD Site, Pallahara.
- RO / CO will Post as the posts are of LSG, HSG - 2 and HSG - 1 Cadre.
Still Requested to Do Divisional Arrangements.
3. Liquidation of Long and Huge Pending Advance. Case of Angul HO, Rest HOs, MDGs and SOs.
- Currently Forwarded are sanctioned. Long Pending Bills forwarded now for Sanction dragging suspicion.
So All are requested to send all types of bills for Sanction on monthly basis properly like Petrol / Diesel Bills, etc.
Don't keep any advance bill without forwarding them to DO.
Head of the office to pursue.
4. Proper Electrical Earthing, Wiring, Safety Arrangements.
-) Head of the office to pursue the issue where not Done and should also intimate this union for further progress
5. Drinking Water Facilities. Cooling Arrangements
-) Quotation has been sent to RO. Approval Awaited.
All offices not having drinking water facility should intimate this union for further take up.
6. Repairing of Buildings / Establishments / Staff Quarters to Avoid Leakage of Rain Water and damage to records, equipments thereof.
-) Water Problem at Talcher MDG has been solved. All that Possible at DO Level to be Done. Case to be taken up at RO / CO Level. All Office Heads to intimate discrepancies to the Secretary
7. Repairing / Exchange / Replacement of Batteries, UPS and Genset.
-) Done Where possible. Indent has been forwarded to RO. Approval from RO awaited.
All office heads to intimate
8. Spacious, Prestigious Arrangements for HO & CPCs for Record Keeping, Smooth Functioning.
-) Matter to be taken at RO / CO Level
9. Clearance of Huge Long Pendency in TA Bills, Leaves, Various Claims like LTC, MR, etc.
-) Sanctioned on receiving the same. Back Period sanction drags suspicion. So all are requested to Submit their Bills immediately after completion of tour, Leaves, etc. Non sanctioned ones to be intimated to the Secretary
10. Look and feel : Name Plates, Letter Boxes, Furniture, De Quarterisation House and House rent paid.
Steps to be immediately taken for payment of house rent so that repairing, additional needy arrangement will be done by the house owners. Case of RD Site SO, Parjang SO. Offices to be sifted to suitable buildings. If rent comes beyond the Power of Divisional Head. Cases may be Done by RO / CO as the case may be.
-) in case of RD Site SO all amount lying UD will be paid by postmaster cheque. In case of Meramandali SO, security position is under consideration. All other cases to be intimated to the union.
11. Fill up of vacancies: Compassionate Appointment ; timely notifications : payment all dues, gratuity to retiring person on the date of retirement.
-) Efforts are made. Deviation to be brought to the notice.
12. Supply of Computers, Peripherals, Printers, Passbook Printers, Scanners, Papers, etc
-) Available in Divisional Office. Will be immediately supplied on receiving indent for the same
13. No Gmail Access. So eMail to be sent to webmail accounts.
-: Done by this office. If any one unable to open webmail then SAs are to be contacted
14. SAs, BEs, MEs, PRI ( P ) issues
-) Discussion will be done with the concerned officials
15. Wrong and Old EST 2
Not having heads for all works and no computerized norms / factors
_) SPMs have not yet submitted. Will be looked into.
16. Officiating Arrangements crossing more than 6 months.
-) Will be looked into
17. No Loss and Fraud Issues :
Will be disposed on norms
18. Unethical BO Tagging : for PA there is modification before verification.
Modification after verification to Done by a Supervisor and to be verified by another supervisor.
19. Beat, Route review : Case of Proposal for Jarpada SO from Kishoreganj SO and Nearby.
Will be looked into.
20. Copy of Letters, Circular orders, advertisements, notifications, staff welfare related issues to Union / Secretary.
-) Done. Will be carried out.
21. Providing the fruits of McCamish, Finacle, Agent Portals, Customer Portals, Auto Propelled Web Based SMS Alert System, Intimations, Track and trace, web portals, e Services, Android Apps, Mass Interest Posting by gathering, Facebook, Twitter Pages, Staff Identity Cards, Canteens, iRs, Clubs, Handles elobby to our customers.
-) Will be assessed and instructions will be issued
22. Stamp Vendor, ATRs, Night Watchmen, APM Accounts, etc
-) Policy Matters. Beyond Jurisdictions
23. Officiating Arrangements for Office Supervisor, IPs, Treasurers, ATRs, Accountants.
-) Done on the estimation of no expenditure to Government
Intimate All the Grievances around you to the Secretaries.
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