MINUTES OF THE MONTHLY UNION MEETING OF AIPEU, CLASS –
III, DHENKANAL DIVISIONAL BRANCH HELD WITH THE SUPDT OF POST OFFICES , DHENKANAL
DIVISION, DHENKANAL ON 19.05.2015 AT 14.00 HOURS.
MEMBERS PRESENT
Administration
|
Members
|
1. Sri
B.M. Dasmohapatra, Supdt of POs, Dhenkanal
|
1 - Sri Gobinda Chandra Lohar, Authorised
D / S and P.A, Dhenkanal RS
|
2. Sri
S.N. Satapathy, ASPOs ( OD ), Division Office, Dhenkanal
|
2 - Sri Aditya Prasad Panda, SPM,
Parjang
|
3 - Sri S.K. Dash, Office Supervisor, Divisional Office
|
3 – Sri Chandramani Mallik, SPM, Bhuban
|
OLD ITEMS
33/06-2010: The post of APM Accounts
to be created at Angul HO on merger of LSG SPM post of Vikrampur SO on matching
saving scheme.
Reply: - This will be examined, statistics will be obtained.
Reply: - Action has
already been taken up for updation of service books in both the HOs.
Postmaster, Dhenkanal H.O. will be addressed for updation of service books and
to intimate regarding updation in each official separately. Almost all
completed as reported by PMs.
01 / 10 – 12: The look and feel
of Angul HO is hidden due to the encroachment of the fruit vendors in front of
the premises of the Angul HO. The fruit vendors have erected their shop
attached to the boundary wall of the PO Building. Due to this the public are unaware
of the position of the PO, though it is situated in the heart of the city. More
over the public as well as the employees of the HO face difficulties in
entering the PO Building as the customers park their vehicles in front of the
entrance gate. This Union urges the Divisional Administration to take immediate
steps for vacation of the fruit shops.
Reply: - The Collector, Angul has issued direction to
Tahasildar / Sub -Collector, Angul for eviction of encroachment. Union of local
area is requested to pursue the matter with Tahasildar / Sub - Collector for
eviction. Union is requested to take up the issue with Collector / Sub - Collector
for immediate eviction. The RDC, Sambalpur has been Addressed.
02 / 05 – 13: Non functioning of
cash counting machines at most of the offices. No action has been taken till
date.
Reply: - All S.P.Ms will be addressed to repair it. The LPC
will be made for purchase of cash counting / forged note detector machine if
the machines are not repaired.
01 / 09 – 13: Angul HO is
functioning without UPS since last one and half months. There is frequent
electric problem. No action taken for early repairing. There is every
possibility of data corruption due to direct connection of electricity with
server. Early action may be taken for smooth functioning of office like HO.
Reply: - The Union Side informed that Numeric
recently visited. The Report of Numeric is awaited for immediate action.
02 / 09 -14: Kishoreganj Post
Office is running with two hands and 17 (seventeen) BOs are functioning under a
radius of 30 KMs. As per the latest
guidelines of the Directorate, creation of new Post Office is required at Jarpada.
As a result it will be beneficial and the Department
Reply : - IP, Angul ( West ) will be asked
to submit proposal.
Item
No-16/02-2015:- Status of Clubs
and IRs under the Division
Brief:
- Clubs and IRs are very important from both the
Administrative and Operative staffs of the Division. They must be functional
and effective.
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps to improve
the Status of Clubs and IRs in the Division for betterment of all concerned.
Reply: - Postmaster, Angul HO
has already been asked to place requirement for IR along with the furniture
available. On receipt of Information from Postmaster, Angul H.O action will be
taken keeping in view the fund position.
Item No-1/04-2015:- Checking of Fraudulent Activities
Brief: - Appropriate
Proceedings and actions against fraudulent activities must be taken to check
the loss to the Government and Restoration of Peoples faith on the Department
and its Image. All the Cases that are being suppressed by the Administration
must be disposed at the earliest.
i.e. Case of Meramandali and R.K. Nagar SO
This
Union Urges the Administration to take appropriate steps to make quick disposal
of Proceedings against fraudulent activities.
Reply: - The Cases are Under
Investigation.
Item No-2/04-2015:- Review of Memorandum of Distribution of Work and Equal
Distribution of Work Among All Officials for Effective Computerisation,
Automation, Removal of Duplicacy of Work and to Increase the Validity,
Correctness and Sensibility of MIS / Web Portals .
Brief: - Equal Distribution of Work
must be Done Among All Officials in All Offices for Smooth Functioning of
Office Works. Case of OAs of DO, Angul HO, Hulurisingha SO.
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps in this
Regard.
Reply: - All the S.P.Ms are
instructed to Submit Fresh Memo of Distribution of Work referring the Present
MDW. No Revised MDW Received from SPMs.
NEW ITMES
Item No 3/05-2015:- According to Rule there should be
Maximum 20 BOs under a SO and there should be No BO under a HO. However this
Rule has been Violated in Dhenkanal Division.
Brief: -
According to Rule there should be Maximum 20 BOs under a SO and there should be
No BO under a HO. However this Rule has been Violated in Dhenkanal Division For
e.g., Parjang SO.
This Union Urges the SPOs, Dhenkanal Division to make
Necessary Arrangement in Matching Saving Scheme at the earliest to Preserve
Letter and Spirit of the Directorate.
Reply: - This will be looked
into. I.P. Kamakhya Nagar will be asked to submit proposal for bifurcation of
BO or possible conversion of any BO to SO.
Item No-4/05-2015:- Coloured Pay in Slips and other forms is
to be used for convenience of the Public, Counter Clerk and The Supervisor In
Finacle Environment.
Brief: -
Specific coloured pay in slips and other forms for particular schemes is to be
used for convenience of the public, counter clerk and the supervisor.
This Union Urges the SPOs, Dhenkanal Division to make
sufficient availability of all above things at all offices of this Division.
Item No-5/05-2015:-
Delay in Approval for Payment of Electricity and Telephone Bills Causing Loss
to the Department.
Brief: - Late Approval for payment of Electricity and
Telephone Bills by Divisional Administration may Cause Loss to the Department.
The Rebate / Concession which is due in timely / early payment may not be
availed in case of late payment due to late approval.
This Union Urges to take appropriate action to avoid delay
in approval.
Reply: - No Electricity Bill is
received at Divisional Office. How ever any bill received is paid in time. If any
delay noticed, the SPM will be instructed to obtain phonic approval for payment.
Item No-6/05-2015:-
Intentional Harassments to Staff by Transfer before Tenure.
Brief: - Staff are being intentionally Harassed by
Transfer before Tenure, i.e. within One Year of Transfer which severely affects
them financially, mentally, accommodation and children education. Case of Sri
Chandramani Mallik, SPM, Bhuban SO, Sri Suryakanta Sahoo, PA, Hulurisingha
SO.
The next monthly meeting will be held on 23.06.2015 at Divisional
Office, Dhenkanal.
The
concerned authorities are directed to start action immediately at their end and
compliance reported to the undersigned without awaiting for separate
communication.
Supdt of Post Offices
Dhenkanal Division
Dhenkanal – 759001
No: B9 / G -3 / Ch. V dated at Dhenkanal
the 10.06.2015
Copy to - :-
1.
Sri Upendra Sahu, Divisional
Secretary, AIPEU, Class – III, Dhenkanal Divisional Branch cum PA, Nalco Nagar
MDG
2.
Sri Ramesh Ch Mishra, Circle
Secretary, AIPEU, Class – III, Odisha Circle, Postal Stores Depot,
Bhubaneswar - 7
3.
Postmaster Dhenkanal HO / Angul
HO
4.
The ASP I / C, Dhenkanal / All
IPs in Dhenkanal Division
5.
All Branches in Divisional
Office, Dhenkanal
6.
Office copy and spare.
Supdt of Post Offices
Dhenkanal Division
Dhenkanal – 759001
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