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MINUTES OF THE MONTHLY UNION MEETING OF AIPEU, CLASS –
III, DHENKANAL DIVISIONAL BRANCH HELD WITH THE SUPDT OF POST OFFICES ,
DHENKANAL DIVISION, DHENKANAL ON 23.02.2015 AT 10.00 HOURS.
MEMBERS PRESENT
Administration
|
Members
|
1. Sri
B.M. Dasmohapatra, Supdt of POs, Dhenkanal
|
1 - Sri Suryakanta Sahoo, Authorised
Divn. Secy. cum PA Angul HO
|
2. Sri
S.N. Satpathy, Asst Supdt. Of Pos ( OD ), Dhenkanal
|
2 - Sri Prafulla Kumar Sahu, President
AIPEU cum BE, Dhenkanal HO
|
3 - Sri Beenaya Kumar Pradhan, SPM, Dhenkanal
RS
|
OLD ITEMS
33/06-2010: The post of APM Accounts
to be created at Angul HO on merger of LSG SPM post of Vikrampur SO on matching
saving scheme.
Reply: - This will be examined, statistics will be obtained.
10 / 12: In spite of several
agendas no improvement has been made in updating the service books of the officials
by the Postmasters of both the HOs. As a result staffs are facing problems due
to non regularization of service books. Request for early regularisation of
service books.
Reply: - Action has already been taken up for updation of
service books in both the HOs. Both the PMs have been addressed for updating of
the service books.
15 / 12: Immediate action may be
taken for De Quarterisation of unsuitable PO Quarters such as Meramandali,
Marthapur, Hulurusingha, RD Site, etc
Reply: - Hulurusingha has been De Quarterised and in case of
Meramandali SO, the SPM has been addressed to search out suitable building for
shifting. Marthapur and RD Site owners have been addressed for repairing of the
PO Building.
5 / 06 – 12: Many offices are
not in working atmosphere due to lack of furniture. Case of Hakimpada,
Deulabera, Dera, PTC Angul, Bantala, Dhenkanal HO and Angul HO
Reply: - Dhekanal HO, DB
Colliery SO and Angul HO have been supplied with furniture as per requirement. IP
Talcher has been requested to submit quotation for Dera SO. For other offices,
concerned IPs have been requested to submit the requirement of furniture. Two numbers
of chairs will be supplied to Angul HO and Nalco Nagar MDG. One executive chair
will be supplied to Postmaster, Dhenkanal HO. After getting approval from RO. Furniture
needed for offices on urgent basis will be supplied.
(Discussed and Closed)
02 / 09 – 12: Most of the computerised
offices are not having proper computer chair and tables. In most of the offices
the computer chairs which were previously supplied have broken. This Union request
to supply of computer chair and tables to the needy offices and to take action
to repair the old ones.
Reply: - Union is requested to give specific details for
further examination.
01 / 10 – 12: The look and feel
of Angul HO is hidden due to the encroachment of the fruit vendors in front of
the premises of the Angul HO. The fruit vendors have erected their shop
attached to the boundary wall of the PO Building. Due to this the public are unaware
of the position of the PO, though it is situated in the heart of the city. More
over the public as well as the employees of the HO face difficulties in
entering the PO Building as the customers park their vehicles in front of the
entrance gate. This Union urges the Divisional Administration to take immediate
steps for vacation of the fruit shops.
Reply: - The Collector, Angul has issued direction to
Tahasildar / Sub Collector, Angul for eviction of encroachment. Union of local
area is requested to pursue the matter with Tahasildar / Sub Collector for
eviction.
02 / 04 – 13: Air Coolers may be
supplied to The Post Offices.
Reply: - Fresh List Of Post Offices
with no of coolers required has been submitted to RO on dated 18.06.2013 RO will
be reminded afresh in this regard.
(Discussed and Closed)
02 / 05 – 13: Non functioning of
cash counting machines at most of the offices. No action has been taken till
date.
Reply: - No letter / information have been received
regarding non – functioning of cash counting machine at the HOs and Nalco Nagar
/ TCR. PM Angul HO has repaired one. The other will be repaired on arrival of
mechanic. RO will be requested to supply cash counting machines and fake note
detector.
02 / 07-13: Some Post Offices have
more than one telephone connection for office use. It can be managed by one
telephone. Review may be made and disconnect the extra telephone.
Reply: - This will be looked into. Broadband connection in
many offices has since been disconnected. The Union is requested now, in which
offices, still two telephones in operational
01 / 09 – 13: Angul HO is
functioning without UPS since last one and half months. There is frequent
electric problem. No action taken for early repairing. There is every
possibility of data corruption due to direct connection of electricity with
server. Early action may be taken for smooth functioning of office like HO.
Reply: - A new 5 KV UPS has been
installed at Angul HO. SA, Angul HO will be addressed to access the capacity
for further action. PM Angul HO will be asked to intimate the position of 2nd
UPS.
01 / 10-13: Most of the Post
Offices of the Division are running with shortage of essential forms like SB –
3, SB – 103, SB – 7, MO – 8, etc. Action may kindly be taken for early supply
Reply: - The required forms have been supplied to concerned
IPs.
02 / 10 – 13: Treasury allowance
after posting of treasurer is not being drawn of some offices after update
statistics submitted i.e., case of Nalco Nagar MDG and Angul HO
Reply: - Treasury allowance has been sanctioned
for the period from 01.04.2013 to 31.03.2014 in favour of Nalco Nagar MDG. This
will be examined in case of Angul HO.
01 / 01 – 14: Most of the letter
boxes of this Division are in damaged condition. The repairing by replacement
of the same may be taken up at an early date.
Reply: - New small size letter boxes have
been purchased and procured. Those can be supplied to the needy offices. IPs will
be requested to submit report regarding letter boxes.
01/ 07- 14: Advances are outstanding
in few Post Offices since two years. No initiative is taken by Administration although
expenses are occurred on verbal and written permission of the Divisional
Administration. Request for early sanction. Case of Nalco Nagar MDG , Balanda
SO and Angul HO
Reply: - All expenditures in which
vouchers were submitted have been sanctioned.
02 / 07 – 14: Some staffs are
facing financial problems due to non – sanction of their leaves since a year. Request
for early sanction. Case of Pratap Chandra Sahoo, PA Angul HO, Gunakar Bhoi,
Laxman Behera, PA, Angul HO
Reply: - Leave of Laxman Behera, Pratap Sahoo has been
sanctioned. In case of other officials action is being taken to sanction the
same if everything is in order.
03 / 07 – 14: Temporary transfer
bill, OTA bills of some officials are not sanctioned since 2010 causing harassment.
Request for early sanction. Case of P.K. Nayak who was on deputation to Khamar SO
for more than 6 months in the year 2010 – 11 now working as PA, Balanda SO
Reply: - Action is being taken for sanction of bona fide
bills as per availability of funds.
04 / 07 – 14: Two more exhaust
fans are required to be installed at Angul HO Main Building to avoid extreme
heat in summer. Staffs are working in unhealthy atmosphere. Request for
installation.
Reply: - This will be looked into.
01 / 09- 14: Most of the double
handed offices with heavy work load are running single handedly for months
together. It is impracticable to run the office with single hand. Posting /
deputation may be done for smooth running. Case of Rasol SO.
Reply: - This will be looked into after new recruitment.
02 / 09 -14: Kishoreganj Post
Office is running with two hands and 17 (seventeen) BOs are functioning under a
radius of 30 KMs. As per the latest
guidelines of the Directorate, creation of new Post Office is required at Jarpada.
As a result it will be beneficial and the Department
Reply : - IP, Angul West will be asked to
submit proposal.
NEW ITMES
Item No-10/02-2015:- Non Consider
of Web Portals of MIS for Statistical Data and Analysis and Information,
unnecessarily asking for reports from officials by the Administration, manual
work, non - transfer of files through ftp, email.
Brief: - The above practice
hampers the effectiveness of computerization, automation of postal services. It
also promotes half hazard, careless and casual computer work, which makes track
and trace facility provided to customers a total non sense.
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps to avoid
such things to improve Quality of Service provided by the Department.
Reply: - This will be examined.
Item No-11/02-2015:- Filling of
Justified Posts of Supervisors, Gr. D, SAs for Effective Postal Operation in
the Division.
Brief: - According to the Norms there should be 1 Supervisor Post for every
3 Clerical Posts, 1 Group – D post
for every 5 employee, 1 System Administrator for every 8 offices.
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps to full fill
such norms to improve Quality of Service provided by the Department.
Reply: - Sri Manoj Kumar Sahu
has been declared as SA, Angul HO. The LSG Supervisor has since been posted at Angul
/ Dhenkanal HO. 15 newly recruited PAs are under training and they will be
posted as per rule.
Item No-12/02-2015:- Non - Filling of Vacant Justified Posts like Treasurers, Sanctioned
Postmen Posts of Angul HO, Athamallik SO and Talcher MDG, PAs of Some Important
Offices, GDS Posts in some important offices.
Brief: -The Divisional
Administration is not taking appropriate steps to fill up Important Posts,
which are vacant in the Division.
Ø Treasurers of Angul HO, Talcher MDG and Athamallik SO are not yet
posted. 1 Month has already elapsed from the last date of submission of
Application Forms to Be Posted as Treasurer, Angul HO.
Ø Posts of PAs, in important offices are Lying Vacant which affects
the efficiency of officials, affects the timely quality of services provided by
the Department. For e.g., Rasol SO, Balimi SO, Hindol SO, etc
Ø GDS Post in Dhenkanal College SO is lying vacant since month
together. No action has yet been taken by Divisional Administration on
functioning of Packer Post of Single Hand Office Dhenkanal College SO. The
concerned official is working as SPM /PA, Gds Packer, GDS Mail Messenger, etc
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps to fill up
the vacant posts of treasurers and PAs and GDS Packer of Dhenkanal College SO
as mentioned above to improve the efficiency of Postal Operation in the
Division.
Reply: - The treasurers will
be filled up in due course. When staff position improves on new recruitment / promotion,
the vacant posts will be filled up.
Item No-13/02-2015:- Beat and Jurisdiction
Revision for Effective Delivery Performance
Brief: - The Civilization,
Population, Concrete Jungle in the Division has expanded a lot in last 10
years. The Beat Map, Route List, Jurisdiction of Offices are required to be
reviewed, modified if necessary. Creation of New Justified Posts may be done to
increase effectiveness of postal services in the Division.
For
e.g., Case of Kishoreganj SO.
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps regarding
the above issue to improve Quality of Service provided by the Department.
Reply:
- As per statistics new post is
created . The Union is requested to ask their co members to submit statistics
for all Departmental SOs immediately for review of establishment so also
triennial review of BOs by ASP / IPs.
Item
No-15/02-2015:- Difficulty faced by System Administrators in
performing their Duty.
Brief:
- No Toolkit has been provided to Manoj Sahu,
System Administrator, Angul HO yet. He is facing problems in performing his
duty.
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps to provide
toolkit to Sri Manoj Sahu, SA, Angul HO.
Reply: - This will be looked into.
Item No-16/02-2015:-
Status of Clubs and IRs under the
Division
Brief:
- Clubs and IRs are very important from both the
Administrative and Operative staffs of the Division. They must be functional
and effective.
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps to improve
the Status of Clubs and IRs in the Division for betterment of all concerned.
Reply: - Postmaster, Angul HO
will be asked to place requirement for IR along with the furniture available. This
will be considered keeping in view the fund position available.
Item No-17/02-2015:- Non - Sanction and Non - Payment of Pending Out Standing Advances,
Sanction of Leave, Medical Bills, TA, OTA, others, etc Bills.
Brief: - Officials of the Division are
facing problems due to non – sanction of pending outstanding advances. Staffs of
the Division are facing financial problems due to non sanction of their bills of
various types as mentioned above. All pending should be sanctioned at the
earliest for the best interest of all concerned
This Union Urges the SPOs,
Dhenkanal Division to take appropriate steps to reduce pendency of bills to be
sanctioned for smooth operation of offices and for the best interest of all
concerned.
Reply: - This will be looked into keeping in
view the available fund.
Item No-21/02-2015:-
Maintenance of Functionally Look
and Feel as District Headquarter
Brief: - Both the HOs of
the Division are the Faces of the Department for the Districts of this
Division. They must be Well Decorated with Good Looking Accessories, Furniture,
etc. to improve the image of the Department in order to improve business and
revenue.
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps to improve
the Status of Look and Feel of PO Buildings, Quarters, Premises at District
Head Quarters, Sub Divisional Head Quarters, Offices at Important Place of
Community, Communication, Heritage, Tourism, Historical Importance in the
Division for betterment of all concerned.
Reply: - This will be looked
into.
Item No-22/02-2015:-
Honourable Odisha High Court and
Madras High Court has already ordered the Department to Consider BCR and TBOP
as Promotions instead of financial up gradation.
Brief: - Honourable Odisha High Court
and Madras High Court have already ordered the Department to Consider BCR and
TBOP as Promotions instead of financial up gradations. As such Department has already ordered the Circle Heads and all
concerned to implement the same and give the benefits to all.
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps at
Divisional Level to give Justice to all who deserve.
Reply: -
Instruction from RO / CO in this regard is not yet received. On receipt of
information from RO / CO, this will be implemented.
Item No-23/02-2015:- Issue
of Divisional Seniority List (Gradation List) / Up-Dation as on 1/7/2014.
Brief:
- The Divisional Seniority List ( Gradation List ) updated
as on 01 – 07 – 20414 should be issued at the earliest for best interest of
all.
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps to issue
gradation list.
Reply: - The Divisional
Gradation List corrected up to 01 – 07 – 2013 has already been circulated vide SPOs,
Dhenkanal Letter No B/4/G-1 dated 28.08.2013
Item No-24/02-2015:- Reimbursement
of Mobile Vouchers for Postmen and System Administrator.
Brief: - Reimbursement of
mobile vouchers for System Administrator will enable them to provide proper
service to the Department and will enable the Postmen to provide prompt and
effective delivery services to the public.
This
Union Urges the SPOs, Dhenkanal Division to take appropriate steps in this
regard.
Reply: - Mobile voucher is
reimbursed in case of SAs. There is no provision currently to reimburse mobile
voucher for postmen.
The next monthly meeting will be held on 25.03.2015 at Divisional
Office, Dhenkanal.
The
concerned authorities are directed to start action immediately at their end and
compliance reported to the undersigned without awaiting for separate
communication.
Supdt of Post Offices
Dhenkanal Division
Dhenkanal – 759001
No: B9 G -3 / Ch. V dated at Dhenkanal the
10.03.2015
Copy to - :-
1.
Sri Suryakanta Sahoo, Authorized
Divisional Secretary, AIPEU, Class – III, Dhenkanal Divisional Branch cum PA, Angul
HO
2.
Sri Ramesh Ch Mishra, Circle
Secretary, AIPEU, Class – III, Odisha Circle, Postal Stores Depot, Bhubaneswar - 7
3.
Postmaster Dhenkanal HO / Angul
HO
4.
The ASP I / C, Dhenkanal / All
IPs in Dhenkanal Division
5.
All Branches in Divisional Office,
Dhenkanal
6.
Office copy and spare.
Supdt of Post Offices
Dhenkanal Division
Dhenkanal – 759001
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